Ward Administration Officer

Job Description:

• Role title: Ward Administration Officer

• Role type: Permanent Part-time

• Role Hours: 24 hours Per Week

• Department and location:  Ward Support, St Vincent’s Hospital, Darlinghurst

• Salary: $33.59 - $34.70 Per Hour + Super + Salary packaging

Better and fairer care.  Always.

We are St Vincent’s Health Australia, Australia’s largest not-for-profit provider of health and aged care services. 

Founded by The Sisters of Charity in 1857, our +30,000 healthcare superheroes operate public and private hospitals, residential aged care, community and virtual care, and outreach programs. 

About the role

• Provide high-quality administrative and clerical support to ensure the smooth day-to-day operation of the ward

• Manage accurate patient administration processes, including admissions, transfers, discharges, and demographic updates using CorePAS/WebDeLacy

• Maintain complete and well-organised patient medical records, ensuring correct filing, tracking, and timely return to Health Information Services

• Coordinate discharge documentation and ensure discharge summaries are completed and sent to General Practitioners to support continuity of care

• Ensure compliance with documentation standards, data quality requirements, and patient confidentiality policies

• Contribute to a professional, efficient, and patient-focused environment through continuous improvement and collaborative teamwork
   

About you

• Bring demonstrated experience in a hospital or healthcare administrative role, ideally providing ward-based clerical and patient administration support

• Confident using patient administration systems and digital tools while maintaining accurate medical records

• Highly organised and detail-focused, with the ability to manage competing priorities in a fast-paced clinical environment

• A clear and professional communicator who works effectively with multidisciplinary teams, patients, and external stakeholders

• Positive, adaptable, and patient-centred, with a strong commitment to confidentiality, professionalism, and the values of St Vincent’s Health Australia
   

Why work at St Vincent’s?

• Join us on our mission to provide care to all, including the most at-risk people in our community

• Discounted access to many gyms for you and your family with Fitness Passport

• Access to discounted private health insurance with Medibank

• Access to a government salary sacrifice program.  Make a proportion of your salary tax-free

• Committed to financial support for educational development, scholarship programs, paid study leave

About the hospital

In this role you will be based at St Vincent’s hospital, Darlinghurst.

• A busy inner-city hospital in a beautiful location

• Surrounded by great cafes, galleries and theatres, parks, nightlife, and nearby glorious beaches

• A place of expert clinical care for at-risk people

• Closely partnered with universities & affiliated research institutes, many of which are located on-campus

• Centres of excellence include heart & lung transplantation, bone marrow transplantation, cardiology, cancer care, AIDS/HIV, respiratory medicine, mental health, homeless health, drug & alcohol services, and correctional health 

Sponsorship / work rights for Australia

Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

Pre-employment checks

Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.

Equal opportunity

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

How to apply

The closing date for applications is 13 February 2026.

Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with the ‘About You’ as listed above.

For more information, contact [email protected]

Respectfully, this role is not open to recruitment agencies.

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [email protected]

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct