Front Office Assistant

Front Office Assistant

Job Description

We are looking for a dynamic Front Office Assistant (all genders) to support us at our main office in Vienna on a part-time basis (25 hours).

As a Front Office Assistant at svarmony, you are the first point of contact for customers and business partners on the phone and at reception. You have fun and talent in dealing with organisational and administrative matters, can coordinate travel well, are reliable and speak fluent German and English?

Your skills:

Initial experience at the front desk and in office management

Completed commercial training at Matura level

Pleasure in dealing with people

Reliability and accurate work ethic

Professional and friendly appearance

Strong communication skills, open and committed personality

Independent, well organised and structured way of working

High degree of initiative and flexibility

Excellent MS Office skills

Fluent English and very good written and spoken German skills

Your tasks:

Organisation of the front desk for the entire office incl. reception & hospitality of customers

Professionally answering and transferring incoming telephone calls

Administration and ordering of office materials, catering and inventory

Incoming/outgoing mail incl. distribution and processing of return mail

Cash management and administration of invoices

Billing information

Telephone and mail exchange as well as management of incoming and outgoing mail

Management and organisation of national and international business trips (visas, flights, accommodation, rental cars, etc…)

Administrative and organisational tasks in the front office area

Your entry level and starting salary will depend on your experience. To be considered for this position, please send us your application with CV and earliest possible starting date. However, a minimum salary according to the collective agreement and an overpayment depending on experience and qualification and/or through a performance-related remuneration are foreseen.

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