HR (Payroll) Administration Specialist (m/f/d)

Drink More Water, together we grow.

Here at waterdrop, we make drinking more water fun, convenient and most importantly, sustainable! Discover the world of innovative and eco-friendly hydration with our fruity little cubes – Microdrinks – that save up to 98% of plastic and carbon emissions (as compared to conventional pre-filled bottled drinks) and help score one for the planet. Our centrally located headquarters offers a vibrant environment, featuring an on-site restaurant and gym, not to mention the opportunity to connect with prospective colleagues from all over the world. With a successful online presence, 40+ stores around the world, dedicated B2B partners and over 22,000+ retail and branded stores, we can’t wait to take this journey to the next level – with you!

Your responsibilities:

• As HR Payroll Administration Specialist (m/f/d) you prepare and control the international payroll accounting (e.g. for Austria, Germany, the United Kingdom, and the United States).
• Together with the respective tax advisor you ensure compliance with federal, state, and local payroll laws and regulations, and stay updated on any changes.
• You support the preparation and filing of international payroll tax returns and required government reports.
• You provide documentation and support for payroll audits and generate HR reports and KPIs to aid decision-making.
• You update and maintain accurate employee records in HR systems, ensuring confidentiality and conducting regular audits.
• You oversee the time and attendance system to ensure accurate tracking of employee hours worked, and absences.
• You address and resolve employee inquiries and issues related to payroll and labour law and communicate with official offices if needed.
• You manage employee benefits administration, including enrollment, changes, terminations, and deductions.
• You assist in the onboarding and offboarding processes, including the preparation of working contracts, registration/ deregistration and update in the HRIS system.
• You work closely with the HR business partners and international stakeholders to implement and optimize processes and ensure an accurate data management and filing system.

Your strengths and qualifications:

• You have 4+ years of experience in payroll and HR administration - proficiency in payroll software such as ADP is a plus
• You hold a Bachelor’s degree in Business Administration, Accounting, or a related field.
• You are a good communicator, you enjoy working with people and you are a team player.
• You are very well known for your high level of accuracy and integrity in handling sensitive information and familiarity with common HRIS systems.
• You show strong attention to detail, organizational, and time management skills, along with proficiency in Microsoft Office Suite, especially Excel.
• You can convince with strong analytical skills, problem-solving abilities, and the ability to adapt to changing regulations and work environments.
• You are characterized by your reliable and proactive work style, while consistently meeting deadlines and maintaining high ethical standards.
• You are fluent in German and English, with excellent verbal and written communication skills - any additional language is a plus

What we offer you:

• A high-achieving, international community of waterdrop colleagues , located in a brand-new HQ in Vienna, Austria.
• Development opportunities in one of the fastest-growing e-commerce companies in Europe.
• Annual training budget , to develop in your field.
• MyClubs sports vouchers, to have a sporty balance
• Monthly sports events (Freaky Fridays), to be active and have fun with your team members.
• In-house fitness center
• In-house company doctor
• In-house restaurant with subsidized healthy meals , for a break with your colleagues.
• Discount on your waterdrop purchases.
• Legendary summer and Christmas parties!

The minimum salary for this full-time position is EUR 50.000 gross per year. Depending on qualifications, there is a readiness for overpayment.

We work in a changing world which offers great opportunities for people with diverse backgrounds and experiences. We seek to attract and employ the best people from the widest talent pool because creating value through diversity is what makes us strong as a business and enables us to solve important problems and deliver added value. We encourage an inclusive culture where people can be themselves, are valued for their strengths and are empowered to be the best they can be.

Wanna Drop in? Send your application documentsin English or German through our online application system. We are looking forward to reading from you soon!