Project Assistant

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Requisition ID: 3976
Grade: SB2 - Local support
Country: Austria
Duty Station: Vienna
Category: Local Support Personnel
Type of Job Posting: Internal and External
Employment Type: NonStaff-Regular
Contract Duration: 6 months ( with possibility of extension)
moApplication deadline: 20-Jun-2024 , 11:59 PM (CEST)

Vacancy Announcement
TEMPORARY APPOINTMENT OF PROJECT PERSONNEL

Only nationals or permanent residents of the country of the duty station are considered eligible.
Female candidates are encouraged to apply.

ORGANIZATIONAL CONTEXT

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions. Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Divisions/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

This position is located under the Climate and Technology Partnerships Division (IET/CTP) in the Directorate on SDG Innovation and Economic Transformation (IET).

The Division will promote and pave the road for the engagement with Member States, the private and finance sector, research, experts and innovation platforms, IGOs and other relevant entities and stakeholders, in the development of strategic partnerships on climate and technology. Through the collaboration with a wide range of external partners and organizational entities within UNIDO, the Division will support Member States in their pathway to net zero and accelerate economic transformation.

The focus of the Division will be to identify, design, negotiate and coordinate innovative partnerships and support the elaboration and initiation of joint technical cooperation programmes and actions. The Division will coordinate UNIDO’s Global Partnership for Hydrogen in Industry and its related green hydrogen programme; and represent UNIDO in relevant high-level policy discussions and fora.

Furthermore, the Division will facilitate knowledge management and exchange, support UNIDO’s global forum activities associated to climate and technology innovation; and coordinate high-level events such as the Green Hydrogen Day Event at the United Nations Climate Change Conference of Parties.

The media and communications Expert shall work under the overall guidance and supervision of the Project Manager, and the Hydropower project team in the Climate & Technology Partnerships Division (IET/CTP).

PROJECT CONTEXT

Project Title: Promoting small hydropower development and circular economy approaches in Nigeria (SAP ID: 220145)

Nigeria is endowed with rich perennial and non-perennial rivers which if properly harnessed, holds great potential towards providing access to electricity and addressing climate change. However, the focus over the years in many African countries has been on large scale hydro power generation. At a time when Africa and other developing countries urgently need a comprehensive sustainable development strategy in all sectors of the economy, especially the power sector, the promotion and popularization of small hydro power systems deserve priority policy considerations.

The United Nations Industrial Development Organization (UNIDO) with funding from the European Union is implementing the above titled project. The overall objective of the project is to contribute to improved access to affordable, reliable, sustainable and modern energy for all and promote circular economy practices to combat pollution and climate change and its impacts in Nigeria.

The project is comprised of two components namely: (i) Small Hydro Power Development for Agro-industry Use in Nigeria (SHP-DAIN); and (ii) Advancing Nigeria's Green and Just Transition to Net Zero through Circular Economy Practices. This assignment addresses the project Component 1, “Small Hydro Power Development for Agro-industry Use in Nigeria (SHP-DAIN)”, aims to increase the capacity of small hydro power (SHP) in the total energy mix (by a minimum of 2MW cumulative capacity) to promote productivity along the agricultural value chains and other businesses, enhance livelihoods, and promote food security and decent work. The project builds upon previous UNIDO interventions in the area of SHP and agro-industry implemented in Nigeria and other countries.

FUNCTIONAL RESPONSIBILITIES

Under the overall supervision the Project Manager and working in close collaboration the Project team and field offices, the Project Assistant provides support in the development and administration of technical cooperation programmes and projects as well as secretarial and administrative support and is responsible for the following key functions:

• Screen incoming mail and draft replies for supervisor’s signature on non-technical aspects; provide relevant background/project information whenever necessary to supervisor(s); keep track of pending matters, follow up with other offices on deadlines; Screen phone calls and visitors. Respond to complex information requests and inquiries as necessary, as well as to refer queries to appropriate personnel for handling;
• Draft routine and non-routine correspondence (both on TC-related and administrative matters); and putting them into adequate style, language and format; proofread documents and edit texts for accuracy, grammar, punctuation and style in accordance with standard practices and in compliance with the UNIDO Correspondence Manual; Assist in the preparation of papers and presentations by extracting/summarizing statistics; undertake computer based searches, compile background information to assist in project identification and formulation;
• Initiate or monitor exercises related to the implementation of TC projects (e.g.: budget revisions, obligation reviews, re-phasing, extension or completion of projects, issuance of new project allotment documents/due sub-allotments, TC allocations and monitoring related exercises. Interpret or consult to clarify the application of new financial procedures, TC guidelines and other instructions. Keep track of project budget expenditures; recommend and initiate budget revisions; complete justification for budget revisions; provide information on the project, draw the supervisor’s attention to problems encountered. Retrieve substantive information on TC projects from the SAP PPM module that has been designed to support results-based management;
• Using SAP, initiate and follow up on actions related to recruitment of experts, training and study tours, purchase of equipment, travel authorizations requests/claims and deal with all related inquiries;
• Perform general administrative tasks like arrangements for meetings and other events, reservations, budget follow-up, research for information and reference material. Prepare requests/documents, e.g. requisitions, purchase orders, travel requests/authorizations, expenditure authorizations, visa applications, etc.;
• Maintain files (both paper and electronic) and databases related to work; Carry out ad-hoc assignments and research activities, as required

REQUIRED COMPETENCIES

Core Values

WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.

WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.

WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.

WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.

WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.

WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.

WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.

MINIMUM ORGANIZATIONAL REQUIREMENTS

Education

Completed secondary education, such as high-school diploma, is required. Formal administrative/secretarial/clerical training or equivalent is desirable.

*Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a first university degree or equivalent diploma, in a field relevant to the post.

Experience, technical and functional expertise

• A minimum of six (6) years of experience in the related fields of the post is required.
• Experience using Microsoft Office (Outlook, Word, Excel), internet search engines, is required.
• Experience with office procedures and practices, preferably within the UN system or in a multicultural environment is desirable.
• Experience working on EU funded projects, or other multilateral donor funded projects and supporting administrative process-oriented activities such as procurements and financial planning is an asset.
• Experience in project administration, accounting and/or finance; providing support to managerial/professional staff and using secretarial/administrative skills to assist in the execution of project development and implementation of work, is desirable.
• Experience with SAP or similar ERP software is desirable.

Languages

Fluency in written and spoken English is required. Fluency and/or working knowledge of another official UN language is desirable.

This appointment is limited to the specified project(s) only and does not carry any expectation of renewal.
Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO. All applications must be submitted online through the Online Recruitment System. Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependents, under the procedures established by the Director General.

Visit the UNIDO website for details on how to apply: NOTE: The Director General retains the discretion to make an appointment to this post at a lower level. Notice to applicants:
UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact: [email protected]

Provider

Description

Enabled

SAP as service provider

• "route" is used for session stickiness
• "careerSiteCompanyId" is used to send the request to the correct data centre
• "JSESSIONID" is placed on the visitor's device during the session so the server can identify the visitor

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