Real Estate Portfolio Administrator

🌍 Redefining how people live.

At Blueground, we believe that when your base is reliable, the world opens up. That’s why we’re building the world’s leading platform for living.

Every year, 350 million people move between cities—yet today’s housing options haven’t caught up with the needs of this modern, mobile generation. Blueground was built to change that.

With 40,000+ homes across the globe, available for stays from a few days to a year or more, we’re just getting started. We’re on an exponential growth path to redefine living and create an entirely new category. Our edge? Powerful proprietary tech, operational excellence, and a team that executes with speed and discipline.

 Our culture is grounded in five principles:

• Guests First – Every decision starts with their experience.
• Move Fast – We value speed, momentum, and action.
• Dive In – The magic is always in the details, and we go deep.
• Embrace Change – Change isn’t a disruption; it’s how we grow.
• Keep It Honest – Transparency accelerates progress—and strengthens relationships.

If you’re ready to do the best work of your life and help reshape how the world lives, we’d love to meet you.

We’re looking for a detail-oriented and proactive Real Estate Administrator to support the continued growth and organization of our Real Estate team across Vienna. This is a unique opportunity to work at the heart of a fast-growing global business, where your operational support will help power market expansion and leasing success across multiple countries.

If you're highly organized and eager to make an impact in a dynamic, international environment—this role is for you.

What You’ll Do

• Support Leasing Operations: Assist the Real Estate team with all administrative processes related to acquiring new properties—from managing documentation to coordinating with internal stakeholders and external partners
• Coordinate Communications: Serve as a point of contact for landlords and property partners, ensuring smooth communication and alignment on procedures
• Manage Incoming Leads: Oversee and organize the inbound property pipeline, ensuring all new leads are tracked, categorized, and followed up on appropriately
• Database & Document Management: Maintain accurate lease records and correspondence, and ensure timely entry of information into internal systems and databases (including Google Sheets and internal platforms)
• Operational Excellence: Help drive consistency, clarity, and structure in day-to-day real estate operations, supporting strategic decisions through organized reporting and follow-ups

• Fluent in German and English (written and verbal)— other languages are a plus
• 1–2 years of relevant professional experience, ideally in real estate, property administration, or operational support
• Strong working knowledge of Google Sheets or Excel
• Excellent organizational and multitasking skills; ability to manage multiple assignments simultaneously and meet deadlines
• Strong communication skills with a professional, proactive approach to stakeholder coordination
• High attention to detail with a solutions-oriented mindset
• Ability to work independently in a fast-paced, ever-changing environment
• A desire to learn and grow within a high-performing team

Your Benefits:

• Competitive salary (EUR 26,000- 35,000) + up to 15% bonus
• Flexible Paid Time Off
• Dynamic working environment with talented people
• Complimentary accommodations in Blueground locations! Think summer in LA and winter in Dubai