International Relations Specialist (all genders) Full-time (40 h/w), Fixed-term (1 year) in Vienna, bei Modul University Vienna in Vienna

Job position and department´s overview

Modul University Vienna is an international private university and offers cutting-edge education at BBA, BSc, MSc, MBA and PhD levels. Students and staff come from over 70 countries around the world, providing a multicultural and diverse work environment.

The VIGS Institute (Vienna Institute for Global Studies) Vienna is looking for:

Your responsibilities

Delivers and assists in planning international events, program activities, strengthens and builds international and regional partnerships, ensures adherence to policy, and assists with program administration to promote stable and productive relationships between the VIGS institute and its partner network. Strives to expand and ensure access to programs, facilities, and educational services to diverse audiences. Ensures smooth and continuous relation with the Institute´s partners, clients, guests and the overall network. Assists in tracking and managing the program budget and dealing with the emerging contracts and legal documents of the Institute. Maintains and expands the contact database.

Core Tasks:

Identify, build, and maintain external partnerships
Draft program content for VIGS Institute´s management
Supervise the necessary contracts and procurements
Develop and manage international contact database
Develop and evaluate yearly event plans and programs and provide recommendations for improvement
Support the implementation of programs, policies, and procedures
Schedule and secure resources, and communicate logistics
Perform other duties as assigned.

Other Tasks:

Provide guidance to and support VIGS Institute management team in developing international and local, Austrian collaborations and programs
Negotiate/facilitate effective international partnership agreements to support academic and research initiatives in accordance with VIGS Institute´s policies and procedures. The development of these partnerships involves coordination with VIGS management team
Support the management with implementing collaborative projects and programs outlined in partnership agreements, and representing the interest of the VIGS Institute to international partners as needed
Serve as primary contact for several partners interested in engaging with VIGS Institute
Develop itineraries and manage logistics for inbound and outbound visits and delegations, with attention to protocol and appropriate intercultural practices
Serve as contact for inbound international visitors, interacting with and accompanying visitors before, during, and after their time at VIGS Institute
Prepare briefing notes for the leadership of VIGS to ensure that visitors have an exceptional experience at VIGS Institute while the Institute´s goals and interests are maintained as primary.
Connect overseas partners and/or local organizations to relevant operational units at VIGS and Modul University and vice-versa
Create and distribute briefing documents (country and/or institutional profiles)
Support the Leadership of VIGS by collecting relevant information, analyze trends, synthesizing information, create reports, leveraging this information to support partnership decision-making
Evaluate existing partnerships, at a minimum, annually, and recommend changes, expansions or discontinuation of agreements as appropriate
Keep accurate records and document interactions according to the standard internal procedures.

Your profile

Proven experience in the field of International Relations, Diplomacy, Business or Marketing
Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
Integrity and confidentiality
Master´s Degree in the field of international relations, law, management or relevant field
Excellent verbal and written communication skills in English (at C-level) AND German (at C-level) are necessary
Proven ability to work independently, prioritize tasks and multitask
Proactive, agile and engaged attitude
Demonstrated ability to review and/or draft clear legal and/or policy documents
Interpersonal and intercultural skills
Relational database skills.
Valid work permit in Austria.

Experience and Skills
Required:

Experience in a position involving global affairs or international engagement
Experience in analyzing and compiling information from various sources to present complex information to facilitate decision-making
Experience in cultural protocols and intercultural differences
Experience in or familiarity with higher education institutions
Strong interpersonal and intercultural communication skills to effectively work with acumen and diplomacy in handling sensitive or difficult situations, either independently or within a team environment

Preferred:

Experience in international contract negotiation/management and understanding of business principles
Project management experience to manage workflow processes and project delivery methods
Grant/contract/agreement writing experience
Experience negotiating with individuals from other countries or linguistic backgrounds
Experience preparing for and working with international visitors or delegations and visits abroad
Demonstrated knowledge of cultural competencies, etiquette, and protocol

Why join us?

A challenging and varied job at an innovative high-standard think tank which is looking to further expand its global network, research activities, and international partners
Independent working style with high personal responsibility
An international and dynamic work environment
Modern office space in the center of Vienna with the ability to work from home
This position may require some work to be performed in-person, onsite at VIGS Institute. Some work may be performed remotely, at an offsite location.
Opportunity to take courses and further your education at Modul University and take part in VIGS Institute’s training programs, conferences, professional workshops
EUR 3.200 (for 40 hours) paid out 14 times per year with additional remuneration based on qualifications and experience

Further information

Please submit your application, including cover letter and curriculum vitae, with your availability, i.e., earliest start date, and salary expectations (in English) via Personio.

About us

As an employer, Modul University Vienna offers:

Opportunities to work from home
Flexible working hours
International and dynamic team
Personal and professional development
Independent working environment
Public transport ticket

Modul University Vienna is an equal opportunity employer with a strong commitment to equality and diversity that does not discriminate on the basis of, among other factors, age, color, disability, ethnicity, gender or gender expression, national origin, race, sexual orientation, or social class. We especially encourage women and people who belong minority groups to apply and welcome all applications that can contribute to a diverse working culture.

International Relations Specialist (all genders) Full-time (40 h/w), Fixed-term (1 year) in Vienna,

Arbeitsbeschreibung - International Relations Specialist (all genders) Full-time (40 h/w), Fixed-term (1 year) in Vienna,