Front Desk & Office Coordinator (Part-time)

We have revolutionized allergy diagnostics and have been operating successfully in more than 90 countries for over 10 years with our diagnostic products and patented technologies. Our products help clarify allergies in a single step, for humans and animals alike. Allergies are diagnosed with high specificity, enabling patients to receive help by their specialists in no time. We improve quality of life, enable personalized treatment, advance research, and relieve the burden on our healthcare system.

We need you for:

• Welcome visitors, candidates, new employees, partners, and suppliers as the first point of contact
• Manage the reception area, incoming calls, and general office communication
• Coordinate incoming and outgoing mail, deliveries, and internal distribution of correspondence
• Organize office supplies, business cards, catering, taxi bookings, and meeting room logistics
• Maintain administrative processes, databases, and office documentation
• Support onboarding activities and coordinate the setup of new employee workstations
• Coordinate facility-related topics and act as the main contact person for external vendors, building management, service providers, and maintenance technicians
• Support workplace management and help ensure a pleasant, professional, and well-functioning office environment
• Assist with the organization of internal meetings, team events, and company activities
• Monitor office inventory and coordinate reorders in collaboration with Purchasing

Your profile:

• Experience in Front Office, Office Management, Administration, Hospitality, Customer Service, or a similar coordination role
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Service-oriented, professional, and approachable personality
• Structured, reliable, and proactive way of working
• Excellent communication and interpersonal skills
• Confident handling of Microsoft Office applications
• Very good German (C1) and English skills
• Hands-on mentality and willingness to support wherever needed
• Experience with facility coordination, workplace management, or office administration is an advantage

We offer:

• An open and purpose-driven environment shaped by values such as sustainability, equity, diversity, inclusion, and mutual respect
• A collaborative team that values clear communication, ownership, and cross-functional teamwork
• A varied and dynamic role with a broad range of front office, workplace coordination, and administrative responsibilities
• The opportunity to actively contribute to a positive employee and visitor experience
• Flexible part-time working arrangements
• Attractive additional benefits

We offer a competitive, market-aligned salary. Your individual compensation will be based on your experience and qualifications.

Ready to join the MADx team? Apply now via our career website with your CV!