Human Resources Assistant (f/m/d)

Human Resources Assistant (f/m/d)

Employment: Part-time (30-35h)

AMADEUS INTERNATIONAL SCHOOL VIENNA is a vibrant, unique and dynamic IB World School (EY, PYP, MYP, DP & CP) located in heritage listed buildings on a beautiful campus in Vienna. We strive to create a strong sense of community, which allows students to discover their talents during the education process. With a strong commitment to creativity and performance throughout the school, AMADEUS has a dedicated Academy of Music and the Arts. Our excellent boarding facilities host students from around the world as part of a school community of more than 50 nationalities.

KEY RESPONSIBILITIES OF SUPPORT AND LEARNING

• Support with on- and off-boarding programme including induction and orientation at the start of the academic year
• Assist in the application and recruiting activities (creating and coordinating job adverts, scheduling interviews)
• Deal with employee requests
• Document management and maintenance of personnel files
• Absences, Timetracker, ISAMS, coredat
• Support the Immigration process with work permits and visa applications
• Assisting with different administrative topics, such as issuing contracts, side-letters, agreements, confirmations and reference requests
• Assisting the Head of HR on day-to-day tasks

REQUIREMENTS

Essential:

• Excellent verbal and written communication skills in German and English language
• Matura level or equivalent
• Passion for HR
• Organized, hands on mentality and advanced proficiency in Microsoft Word, Excel and Google Sheets
• Commitment, reliability, flexibility, trustworthiness, alongside the ability to work with confidential information and a high level of discretion
• Open, friendly personality who is solution orientated
• Well-presented and excellent manners
• Willingness to work in an international scale-up environment
• Good sense of humour
• Valid working permit / permission to work in Austria

Desirable:

• Methodical worker with great attention to detail
• Previous experience in an Assistant/Administrator role
• Education sector experience
• Basic knowledge of Austrian labour law

WHAT WE OFFER

• A welcoming and inclusive work environment with a sense of mission and community
• Long-term employment in an international company
• Ability to be involved in a variety of projects as well as community activities
• The salary, depending on qualifications and experience, follows the current salary scale with a minimum gross monthly salary of EUR 2,465 (14 times a year) for an employment based on a full-time equivalent
• Complementary lunch during the academic year

HOW TO APPLY

AMADEUS International School Vienna follows international best practice Child Protection and Safer Recruitment processes. Candidates must be prepared to undergo child protection screening (police records) and appropriate pre-employment/reference checks.

The position will remain open until filled, early applications are preferred and encouraged.

Thank you for understanding that only shortlisted candidates will be contacted.