Admissions Coordinator (all genders) Full-time, part-time (25-40 h/w) in Vienna, Austria bei Modul University Vienna in Vienna

Arbeitsbeschreibung - Admissions Coordinator (all genders) Full-time, part-time (25-40 h/w) in Vienna, Austria

Job position and department´s overview

Modul University Vienna is an international private university and offers cutting-edge education at BBA, BSc, MSc, MBA and PhD levels. Students and staff come from over 70 countries around the world, providing for a multicultural and diverse work environment.

Your responsibilities

Ensure completed applications contain all the relevant documents needed to be processed efficiently.
Conduct interviews with prospective student applicants in line with MU’s guidelines, rules, and regulations.
Manage the full admissions process from initial application to signed study contract, with a strong focus on applicant conversion.
Actively follow up with prospective students to support their decision-making and encourage timely enrollment.
Collaborate with the relevant Dean in the decision-making process for admissions and Scholarships (willingness to serve on the Admissions Committee).
Collect insights and feedback on the application process and communicate this information to enhance the applicants’ experience.
Contribute to producing reports on leads, applications, and conversion rates.
Support recruitment events such as Open Days
Take on other projects and tasks as instructed by the Head of the Department.

Your profile

University degree or equivalent.
Ideally, a minimum of two years of relevant work experience, preferably in higher education, admissions, or a customer-facing role.
Proven ability to manage multiple tasks with precision and attention to detail.
Strong interpersonal and communication skills, with a client-oriented mindset and confidence in engaging with prospective students.
Experience in sales, customer service, or recruitment is considered a strong advantage.
Proactive, results-driven, and adaptable, with a positive and hands-on attitude.
Excellent organizational and time management skills; able to work independently and meet deadlines.
Fluency in English (C-level written and spoken) required; German is an asset.
High IT affinity and proficiency in MS Office, especially Excel and Outlook.
Valid work permit for Austria.

Why join us?

A challenging and varied job at a private university which is looking to further expand its programs, research activities, and student numbers.
Independent working style with high personal responsibility
An international and dynamic work environment
A gross monthly salary of EUR 2.500 (for 40 hours) paid out 14 times per year with additional remuneration based on qualifications and experience.

Further information

Please submit your application to Personio, including cover letter and curriculum vitae, with your availability, i.e., earliest start date, and salary expectations (in English). For any questions, please contact [email protected].

About us

As an employer, Modul University Vienna offers:

Opportunities to work from home
Flexible working hours
International and dynamic team
Personal and professional development
Independent working environment
Public transport ticket

Modul University Vienna is an equal opportunity employer with a strong commitment to equality and diversity that does not discriminate on the basis of, among other factors, age, color, disability, ethnicity, gender or gender expression, national origin, race, sexual orientation, or social class. We especially encourage women and people who belong minority groups to apply and welcome all applications that can contribute to a diverse working culture.

Admissions Coordinator (all genders) Full-time, part-time (25-40 h/w) in Vienna, Austria