HR & Payroll Specialist

Are you looking for a new opportunity to take your career to a higher orbit? A job adapted to your career ambitions and in which you could have an impact for the years to come?

We are looking for an HR & Payroll Specialist to work at our headquarters in Wavre, Belgium.

You will be responsible for the correct and timely processing of all elements relating to our BE, FR and LUX payrolls, in collaboration with local payroll providers. You will be an internal point of contact regarding social law and fiscal regulations within the HR field, as well as conducting benefits administration and supporting employee relations.

The HR & Payroll Specialist reports to the Payroll Team Leader and works closely with the Recruitment and Finance Teams, as well as the rest of the HR Operations team. This position also allows for a hybrid working arrangement, with a mix of working in the office and from home.

Tasks and activities

The scope of work will include:

• Being responsible for the timely and correct processing (inputs/outputs) of the international payrolls (currently but not limited to BE, FR and LUX) via a third-party administrator. This includes setting up payroll services in new countries as required.
• Being responsible for data entry into the supplier’s portal for all payroll related matters.
• Taking care of a correct payroll set-up in relation to expatriate assignments in conjunction with local tax experts and the HR Compensation & Benefits team. This applies to international transfers, assignments and simultaneous working setups.
• Taking ownership of payroll related activities such as onboarding/offboarding procedures, social documents, educational leave, time credit, absence and overtime tracking. Additionally ensuring that procedures are updated in line with changes in social/corporate/employment law. These tasks are performed in collaboration with an administrative team.
• Assisting with Salary Splits set-up and administration.
• Maintaining accurate and updated data/files and ensuring all changes are appropriately documented through Hiring Approval Forms or other support documents.
• Working closely with the Finance Team for the monitoring of the monthly payroll figures.
• Participating in Payroll Projects under the supervision of the Head of Total Rewards, to ensure successful and timely delivery of KPI’s and objectives.
• Monitoring, maintaining and improving the payroll processes for all financial and ISO certifications related audits.
• Assisting employees with payroll related questions as well as social legislation matters at a European level.
• Maintaining administration of benefit programs such as insurances, meal vouchers, healthcare and pension schemes, ensuring timely and accurate monthly benefits enrolment, employee changes and discontinuation upon separation.
• Providing backup to the HR Officer & HR Contract Officer during leave.
• Supporting any other duties for the HR team as deemed necessary for the successful running of our Group.

Skills and experience

The following skills and experience are mandatory:

• A bachelor’s degree in a relevant area, or equivalent experience.
• 3-5 years of payroll experience, ideally in an international context. More senior candidates are welcome to apply as well.
• The ability to deal with all levels of company management, whilst handling confidential information.
• Familiarity with social legislation, ideally at a European level.
• Excellent communication skills, including the ability to respond effectively to questions from groups of employees and managers alike.
• An analytical approach to work with a strong sense for details.
• Knowledge of computer softwares including database and spreadsheet applications to produce various reports, alongside excellent Excel skills.
• The ability to remain flexible and positive in adapting to a dynamic, fast-paced environment.
• Strong interpersonal and problem-solving skills, with the ability to manage multiple priorities.
• Fluent in English and French, written and spoken.

The following skills and experience would be highly desirable:

• Fluent in other European languages both written and spoken.

Why should you apply?

• You will have the opportunity to work within leading space organisations across Europe.
• We encourage everyone to think outside the box and to push the boundaries of traditional knowledge. This role is an opportunity to join a forward-thinking company and allows for a deeper understanding of the industry.
• To be part of a company that values integrity, inspiration, care and collaboration.
• Benefits include: competitive remuneration packages; unique career opportunities, including working in other countries; access to training and development programmes; flexible relocation support.

We welcome applications from people with disabilities, members of ethnic minorities, all genders, LGBTQ+ individuals and ex-service personnel.

Unless otherwise specified, please submit your CV and cover letter in English.