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Deadline Date: Friday 25 July 2025
Requirement: CIS Security Accreditation Support Engineer
Location: Brussels, BE
Full Time On-Site: Yes
Time On-Site: 100%
Period of Performance: 2025 BASE: As soon as possible not later than 01 September 2025 (tentative) – 22 December 2025 with possibility of the following options thereafter:
• 2026 Option: 1 January 2026 until 31 December 2026
• 2027 Option: 1 January 2027 until 31 December 2027
• 2028 Option: 1 January 2028 until 31 December 2028
Required Security Clearance: NATO SECRET
1 INTRODUCTION
NCIA requires the provision of CIS Security Accreditation Engineer services for all the activities as defined in the following sections. For the 2025 Base Services, activities will be conducted within and in support of an ongoing NHQ Accreditation project.
NCIA – Coherence Branch
Within the Agency CIS Support Unit (CSU) Brussels provides consistent, reliable and cost-effective ICT service delivery to all NATO customers located in the NATO compound in Brussels, including understanding and managing the interface with the Secretary General and Deputy Director General International Military Staff (DG IMS), through his/her delegated representatives ICTM/EXCO IMS, who act in the role of Intelligent Customer.
The Coherence (COH) supports the Agency’s Demand Management (DM) organization, and is responsible for liaison with all customers in the CSU’s AoR and supports the Commander CSU in the role as NCIA representative and provides a single entry point for customers. Service Management Branch (SMB) contributes and/or conducts monitoring and measurement of customer satisfaction. SMB supports the management of all agreements concerning Service Provision, Operations and Exercises within the CSU AoR. SMB supports Service Lines in the implementation and improvement of service management processes.
NCIA – Service Design and CIS Security
Service Design and CIS Security (SDCS) team consists of subject matter experts mainly providing security compliance, risk assessment, risk management and security architecture services.
2 OBJECTIVES
The main objectives of this statement of work can be summarized as follows:
• Support to organize, coordinate and perform CIS security compliance and verification activities;
• Support CIS security accreditation activities and remediation tasks;
• Support and participate high-level, multi-stakeholder CIS security related meetings and forums.
3 SCOPE OF WORK
Under the direction / guidance of the CIS Security Manager, the services provided will be supporting the following activities:
1) CIS Security Services
a) Collaborate with internal and external auditors to understand security audit results and identify critical vulnerabilities.
b) Develop comprehensive remediation strategies, including timelines, resource allocation, and responsible parties.
c) Prioritize remediation efforts based on risk assessments and business impact.
d) Coordinate with IT, security, and business units to ensure alignment and efficient execution of remediation activities.
e) Monitor the status of remediation efforts, providing regular updates to senior management and stakeholders.
f) Ensure that remediation activities are completed within the established timelines and meet quality standards.
g) Maintain detailed records of remediation activities and outcomes.
h) Ensure that all remediation activities align with relevant security frameworks and regulatory requirements.
i) Support the development and implementation of IT risk management strategies.
j) Review and evaluate organization’s CIS security policies and procedures to ensure they align with organizational goals and compliance requirements.
2) Continuous Improvement:
a) Identify areas for improvement in documentation and processes.
b) Proactively identify potential vulnerabilities and coordinate preventive measures.
c) Contribute to the knowledge base for SDCS team.
d) Ensure information is accurate and up-to-date.
3) Collaboration with IT Teams:
a) Work closely with other CSU Brussels IT teams and other NHQ/NCIA/Enterprise stakeholders to ensure CIS security compliance,
b) Collaborate on projects and initiatives,
c) Participate in CIS forums and discussions.
It is expected that ONE resource is providing the above services.
The contractor will provide the service on-site and there is a possibility to work 1 day per week teleworking from Belgium, providing services during NATO HQ working hours.
The measurement of execution for this service is sprints, with each sprint planned for a duration of 1 week.
The content and scope of each sprint will be agreed in writing, during the sprint-planning meeting, based on the activities mentioned above.
4 DELIVERABLES AND PAYMENT MILESTONES
The following deliverables are expected from the service on this statement of work:
2025 BASE: As soon as possible not later than 01 September 2025 to 31 December 2025:
Deliverable: 20 Sprints of Provision of CIS Security Services Contractor (Number of sprints is estimated. This will be adjusted based on actual starting date.)
Payment Milestones: Upon completion of each fourth sprint and at the end of the service. Completion of each milestone shall be accompanied documented in Delivery Acceptance Sheet (DAS) – (Annex B), signed for acceptance by the Purchaser’s authorized point of contact and the Contractor
Subject on actual requirements, contractor performance and available funding, the Purchaser reserves the right to exercise optional sprints for 2025, at a later time, within the same scope and cost.
The payment shall be dependent upon successful acceptance of the Delivery Acceptance Sheet (DAS) – (Annex B) including the EBA Receipt number.
Invoices shall be accompanied with a DAS, signed by the Contractor and Purchaser’s authority.
2026 OPTION: 01 January 2026 to 31 December 2026:
Deliverable: 46 Sprints of Provision of CIS Security Services Contractor (Number of sprints is estimated. This will be adjusted based on actual starting date.)
Cost Ceiling: Price will be determined by applying the price adjustment formula as outlined in CO-115786-AAS+ Special Provisions article 6.5.
Payment Milestones: Upon completion of each fourth sprint and at the end of the service. Completion of each milestone shall be accompanied documented in Delivery Acceptance Sheet (DAS) – (Annex B), signed for acceptance by the Purchaser’s authorized point of contact and the Contractor
Subject on actual requirements, contractor performance and available funding, the Purchaser reserves the right to exercise optional sprints for 2026, at a later time, within the same scope and cost.
The payment shall be dependent upon successful acceptance of the Delivery Acceptance Sheet (DAS) – (Annex B) including the EBA Receipt number.
Invoices shall be accompanied with a DAS, signed by the Contractor and Purchaser’s authority.
2027 OPTION: 01 January 2027 to 31 December 2027:
Deliverable: 46 Sprints of Provision of CIS Security Services Contractor (Number of sprints is estimated. This will be adjusted based on actual starting date.)
Cost Ceiling: Price will be determined by applying the price adjustment formula as outlined in CO-115786-AAS+ Special Provisions article 6.5.
Payment Milestones: Upon completion of each fourth sprint and at the end of the service. Completion of each milestone shall be accompanied documented in Delivery Acceptance Sheet (DAS) – (Annex B), signed for acceptance by the Purchaser’s authorized point of contact and the Contractor
Subject on actual requirements, contractor performance and available funding, the Purchaser reserves the right to exercise optional sprints for 2026, at a later time, within the same scope and cost.
The payment shall be dependent upon successful acceptance of the Delivery Acceptance Sheet (DAS) – (Annex B) including the EBA Receipt number.
Invoices shall be accompanied with a DAS, signed by the Contractor and Purchaser’s authority.
2028 OPTION: 01 January 2028 to 31 December 2028:
Deliverable: 46 Sprints of Provision of CIS Security Services Contractor (Number of sprints is estimated. This will be adjusted based on actual starting date.)
Cost Ceiling: Price will be determined by applying the price adjustment formula as outlined in CO-115786-AAS+ Special Provisions article 6.5.
Payment Milestones: Upon completion of each fourth sprint and at the end of the service. Completion of each milestone shall be accompanied documented in Delivery Acceptance Sheet (DAS) – (Annex B), signed for acceptance by the Purchaser’s authorized point of contact and the Contractor
Subject on actual requirements, contractor performance and available funding, the Purchaser reserves the right to exercise optional sprints for 2026, at a later time, within the same scope and cost.
The payment shall be dependent upon successful acceptance of the Delivery Acceptance Sheet (DAS) – (Annex B) including the EBA Receipt number.
Invoices shall be accompanied with a DAS, signed by the Contractor and Purchaser’s authority.
5 COORDINATION AND REPORTING
The contractor shall participate in weekly status update meetings, activity planning and other meetings as instructed, physically in the office, or in person via electronic means using Conference Call capabilities, according to the Team Leaders instructions.
For each sprint to be considered as complete and payable, the contractor must report the outcome of his/her service during the sprint, first verbally during the retrospective meeting and then in written within three (3) days after the sprint’s end date. The format of this report shall be a short email to the NCIA Point of Contact mentioning briefly the service held and the development achievements during the sprint.
6 SCHEDULE
This task order will be active immediately after signing of the contract by both parties
It is expected the service starts as soon as possible but no later than 01 September 2025 and ending no later than 22nd December 2025.
If the 2026 option is exercised, the period of performance is 01 st January 2026 to 31 st December 2026.
If the 2027 option is exercised, the period of performance is 01 st January 2027 to 31 st December 2027.
If the 2028 option is exercised, the period of performance is 01 st January 2028 to 31 st December 2028.
7 CONSTRAINTS
All the deliverables provided under this statement of work will be based on NCIA templates or agreed with the project point of contact.
8 SECURITY
The services provided by the proposed resource require a valid NATO SECRET security clearance.
9 PRACTICAL ARRANGEMENTS
The contractor will be required to provide the service primarily on-site at NATO Headquarters – Brussels – Belgium as part of this engagement. There is a possibility to work 1 day per week teleworking from Belgium.
This service must be accomplished by ONE contractor.
This individual providing services under this SOW will be part of the NCIA Service Delivery and CIS Security (SD&CS) team.
10 QUALIFICATIONS
[See Requirements]
8 SECURITY
10 QUALIFICATIONS
The consultancy support for this service requires a CIS Security Accreditation Support Engineer with the following qualifications:
1) Essential qualifications
2) Desirable qualifications:
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