Administrative Assistant

Make your mark for patients

We are looking for an Administrative Assistant who is Collaborative, Curious, and Care-oriented to join our Operations, Employee Support, and Content and Clearance team, based at our UCB offices in Brussels, Belgium.

About the role

You will play an important role in helping teams work efficiently while contributing to UCB's commitment to creating value for patients. By combining strong organizational skills with a forward-looking approach, you will help leaders and teams focus on meaningful impact. You will balance human connections with effective ways of working, fostering an environment where innovation, quality, and continuous improvement can thrive.

Who you will work with

You will work closely with managers, team members, assistants, and stakeholders across multiple functions and locations. Together, you will foster an inclusive and supportive environment where knowledge sharing, collaboration, and mutual respect are valued. You will also build strong partnerships with internal teams and external contacts, helping teams collaborate effectively and create positive impact.

What you will do

• You will coordinate complex calendars, meetings, travel plans, and priorities.


• You will manage contracts, statements of work, and compliance follow-up.


• You will maintain purchasing trackers, invoices, and expenditure monitoring.


• You will support digital platforms, access management, and collaboration tools.


• You will coordinate projects, communications, onboarding, and team engagement activities.


• You will foster effective stakeholder communication while maintaining confidentiality.

Interested? For this role, we are looking for the following education, experience, and skills

• Bachelor's degree or equivalent relevant experience.


• Minimum five years' experience in administrative support environments.


• Strong organizational skills with adaptable and forward-looking working approaches.


• Experience managing multiple stakeholders, priorities, and confidential information.


• Proficiency with Microsoft Office applications and Artificial Intelligence tools.


• Collaborative communication skills and commitment to continuous learning.

Are you ready to ‘go beyond’ to create value and make your mark for patients? If this sounds like you, then we would love to hear from you! 

About us 
UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are over 9.000 people in all four corners of the globe, inspired by patients and driven by science. 

Why work with us? 
At UCB, we don’t just complete tasks, we create value. We aren’t afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected, and has equal opportunities to do their best work. We ‘go beyond’ to create value for our patients, and always with a human focus, whether that’s on our patients, our employees, or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential. 

At UCB, we’ve embraced a hybrid-first approach to work, bringing teams together in local hubs to foster collaborative curiosity. Unless expressly stated in the description or precluded by the nature of the position, roles are hybrid with 40% of your time spent in the office.

UCB is an equal opportunity employer. All employment decisions will be made without regard to any characteristic protected by applicable laws. 
 
Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on [email protected]. Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.