B

Administrative Assistant - Inspection

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Number of Applicants

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Job Description - Administrative Assistant - Inspection

  1. Coordinate Inspections:
    • Schedule and organize inspections for various commodities.
    • Ensure all necessary documentation and permits are in place before inspections.
  2. Documentation and Reporting:
    • Prepare and maintain detailed inspection reports.
    • Ensure compliance with industry standards and regulations.
    • Record and track inspection results and non-compliance issues.
  3. Communication:
    • Updates and Feedback: Provide regular updates to clients about the status of their inspections. This includes notifying them of any delays, issues, or changes in the inspection schedule.
    • Initial Contact: Establish and maintain strong relationships with clients. This includes understanding their specific inspection needs and expectations.
    • Report Delivery: Ensure that clients receive detailed and accurate inspection reports in a timely manner. Address any questions or concerns they may have about the findings.
    • Team Collaboration: Work closely with inspectors, quality control teams, and other internal departments to coordinate inspection activities. Ensure everyone is informed about their roles and responsibilities.
    • Issue Resolution: Facilitate communication between different teams to quickly resolve any issues that arise during the inspection process.
  4. Quality Assurance:
    • Verify that inspection procedures are followed correctly.
    • Implement and monitor quality control measures to ensure the accuracy and reliability of inspection results.
  5. Compliance:
    • Ensure all inspections comply with relevant legal, regulatory, and internal standards.
    • Stay updated on changes in industry regulations and standards.
  6. Administrative Support:
    • Assist in the training and onboarding of new inspection staff.
    • Manage inspection-related records and databases.
  • Langues
    • English - Must have
    • Spanish or Mandarin - Either o must have
    • French - A plus
    • Dutch - A plus
  • Education:
    • A degree in a relevant field such as Engineering, Business Administration, or a related discipline is often preferred.
  • Experience:
    • Previous experience in the TIC industry or a related field is a plus
    • Familiarity with commodity inspection processes and standards is a plus
    • Sales experience is a plus
  • Skills:
    • Strong organizational and multitasking abilities.
    • Excellent communication and interpersonal skills.
    • Attention to detail and a high level of accuracy.
    • Proficiency in using inspection management software and tools a plus.
  • Tech tools
    • Office Suite ( Teams, Outlook, Word, Excel)
    • AI tools a plus
    • Automation experience a plus

Potential travel opportunities

Career potential to grow into an Account Manager role (up to Key Account Manager)

Original job Administrative Assistant - Inspection posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.
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