Administrative/Office Assistant

The Migration Policy Institute Europe seeks to improve immigration and integration policies through authoritative research and analysis, opportunities for learning and dialogue, and the development of new ideas to address complex policy questions.

Join an enthusiastic small team of young and international staff and contribute to the important mission of MPI Europe through supporting the team and MPI Europe projects. Our office is located in the Residence Palace next to Schuman and we offer flexibility to combine working from home with working in the office. We are looking for someone to join the team as soon as possible at least until mid-January part-time (50%), with the possibility to prolong the contract afterwards. MPI Europe offers a market competitive salary commensurate with experience.

Duties and Responsibilities

Administrative Support

· Support with office administration, including office supplies, liaison with building management, preparing facilities for new/visiting staff

· Coordination of media requests with MPI Communications team and MPIE staff

· Support for MPI Europe staff with travel/accommodation needs

· Maintenance of online and on-site document filing and other administrative requests.

Grant/Project Management (in consultation with senior staff)

· Support with MPI Europe financial administrators on project and grant administration

· Support with partner/funder administrators on project and grant administration

· Provide support with grant reporting

· Coordinating calls for proposals, tender, and other project opportunities

· Support for grant and project proposal development, including financial documentation.

Skills and experience

Required

· Fluent in English

· Intermediate level comprehension of French and/or Dutch

· Great attention to detail

· Well-versed in using Excel to draft and edit budgets

· Great organizational skills, able to manage a variety of tasks and liaising with the different team members of the MPI Europe team

· Solution-oriented and independent attitude

· Excellent communication skills

Desired

· Experience with managing or reporting on EU-funded project