Billing Officer

The Nippon Express Group is one of the leading global logistics service providers whose Japanese corporation is headquartered in Tokyo. Our services range from air and ocean freight forwarding to cargo, removal services and warehouse operations. The company has numerous freight centers, warehouses and provides logistics services in over 45 countries on six continents with a global network of over 70,000 employees. The logistics focus is mainly on automotive and fashion industries, pharmaceutical products and further consumer goods. Within the past years Nippon Express has been on a continuous growth path in Belgium and we are looking for new talents to join our mission. Our Belgium Headquarter is located in Machelen, Belgium.

The Billing Officer is responsible for performing administrative tasks and processing documents and data according to prescribed procedures and available tools, ensuring that accurate administrative records are available on time.

In this role, the employee accurately processes and edits data, correctly distributes, files, and archives documents in accordance with established procedures, and promptly records any irregularities that may occur during administrative operations.

As a Billing Officer, you will:

• Accurately process and edit data
• Correctly distribute, file, and archive documents
• Promptly record irregularities
• Prepare and process various department-related documents
• Code, sort, verify, and total data
• Identify and report errors or ambiguities
• Prepare documents and enter data into the computer system, ensuring accuracy
• File and archive documents properly
• Handle incoming and outgoing phone calls
• Work within clearly defined procedures, often determined by computer applications
• Only deviate from existing procedures after consulting the hierarchical supervisor
• Organize personal workload within assigned priorities
• Perform recurring administrative tasks

• Ability to organize, prepare, and compile documents using information from multiple sources
• Basic computer skills (MS Office)
• Strong communication skills
• Attention to detail
• Teamplayer
• Educational background: high school diploma
• Experience: Junior position (0-3 years) –prior experience is  preferred
• Experience with alphabetical and coded filing of documents.
• Familiarity with company-specific software (e.g., AS400, Cargowise) for data entry and retrieval is preferred
• Knowledge of logistic terminology and daily documentation like incoterms, airway bill
• Fluency in Dutch, with the ability to use professional terminology in French and English for requesting and providing data and information, both internally and externally

• Full-time contract, undetermined time
• Attractive salary package, including 13th month
• Meal vouchers and ecocheques
• Hospitalization insurance + group insurance
• Transport reimbursement according to CLA PC 226
• 20 vacation days + 6 ADV days + 1 NXB day after 3 years + 1 CLA day after 1 year
• Laptop
• Free coffee, tea, water, soup
• You will be part of a dynamic team
• Benefits Plan (“MyChoice”)