C000974 Executive Assistant to Chief NIMSC (NS) - FRI 25 Jul

Deadline Date: Friday 25 July 2025

Requirement: Executive Assistant to Chief NIMSC

Location: Braine L'Alleud, BE

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 626

Required Start Date: 1 September 2025

End Contract Date: 31 December 2025

Required Security Clearance: NATO SECRET

Duties and Role:  

Executive Assistant to the NSII Service Line Chief

• Support the SLC to improve IKM, Communication, Marketing, and Business administration,
• Act as the catalyst for all incoming messages, calls, and correspondence to the SLC, assess relevance, impact and priority,
• Ensure high quality of all documents for SLC review & approval,
• Prepare high quality briefings, repots, and correspondence to internal and external Senior stakeholder (A6/OF6 and higher),
• Prepare the SLC for Senior Management meetings,
• Advice other admin staff (B5's in Service Areas) on what is when expected from the Service Areas in what format,
• Train them up to delivery better quality products and manage change
• Liaise with internal and external senior management assistants (COO, COS, GM), ACO, ACT, Strategic Commands,…
• Organise the SLC schedule and email correspondence,
• Take meeting minutes and follow up on SLC tasking's and actions to others;

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Master or Bachelor + 5 years relevant experience, Focus: Business Administration (MBA)
• Min. 3 years support to Senior Management (A5/OF5) or equivalent Industry Leader with > 350 employees in a large organisation with > 3000 employees (equivalent to NCIA size)
• Excellent communication and organisation skills
• Expert in business administration, business communication, business ethics, business strategy,
• High analytical and statistic skills,
• Fluent in English,
• Expert MS SharePoint, Office & Outlook skills,
• Desired: profound IKM and/or Marketing knowledge and expertise
• Desired: Industry experience