C004294 Administrative Assistant (NS) - TUE 8 Jul

Deadline Date: Tuesday 8 July 2025

Requirement: Administrative Assistant

Location: Brussels, BE

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 836

Required Start Date: 11 August 2025

End Contract Date: 31 December 2025

Required Security Clearance: NATO SECRET

Duties and Role:  

• Support HR Staff Services on various administrative processes related to employee life cycle across the 4 main locations.
• Provide constructive suggestions to improve office procedures and actively contribute to existing organizational structure and procedures to maximise use of resources and encourage innovation;
• Performs other duties as may be required.

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Minimum two years of experience in administrative work in a large organisation, preferably in Human Resources, or related relevant environment
• Sound experience with Microsoft Office applications (Excel, Outlook, PowerPoint, SharePoint, Word);
• Sound experience with SharePoint;
• Experience working with HR Systems used by NCI Agency such as Oracle EBS, Taleo (or a comparable ATS) and HR ticketing systems;
• Experience with drafting and publishing information to customers on HR Services or relevant environment
• Excellent interpersonal, communication and organizational skills;
• Experience working in an HR Help Desk environment with a high volume workload and a flexible, service-minded attitude and ability to take initiative