C004318 Senior Assistant (Accounting Services AP) (NS) - MON 28 Jul

Deadline Date: Monday 28 July 2025

Requirement: Senior Assistant (Accounting Services AP)

Location: Brussels, BE

Full Time On-Site: No

Time On-Site: 70%

Total Scope of the request (hours): 700

Required Start Date: 8 September 2025

End Contract Date: 31 December 2025

Required Security Clearance: NATO SECRET

Duties and Role:  

Under the direction of the Senior Administrator (AP/AR) the incumbent will perform duties such as the following:

• Assist in developing policy, procedures, and document processes with and on behalf of the Senior Administrator, for higher level management review as required.
• Draft correspondence;
• Identify and implement opportunities for process improvement;
• Maintain the NCI Agency Customer Data Management;
• Implement and execute the Accounts Receivable process, and handling customer invoices and credit notes.
• Resolving day-to-day operational issues;
• Process all receivables transactions in accordance with NATO Financial Regulations (NFRs), Financial Rules and Procedures (FRPs), Agency Directives and guidance, and contractual conditions;
• Maintain proper accounting records, such as correct entries in the AR sub-ledger, and supporting files for accounts receivable transactions;
• Process, validate and complete accounts receivable transactions, ensuring they are recorded on the proper customer accounts, revenue and receivables general ledger accounts, and project dimension;
• Monitor the open AR transactions balances and their aging balance to ensure that these are collected within their related customer payment terms, liaise for credit collection with Treasury section.
• Reconcile the AR sub-ledger with the General Ledger, and the underlying feeder systems (e.g. project billing module);
• Prepare reports on the processing of AR invoices and customer aging;
• Liaise with other parts of the Agency and/or Customers to resolve any problems with the processing of AR invoices, and provide them with regular customer account statements;
• Assist in preparing the Agency's Annual Financial Statements and responding to IBAN (External Auditor) enquiries;
• Work independently without supervision;
• Deputize for higher grade staff, if required;
• Performs other duties as may be required.

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Higher vocational training in a relevant discipline leading to a professional qualification (such as finance, accounting, accounts receivable) with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience;
• Current Finance Accounting - Accounts Receivable experience on transactions level;
• The ability to develop and maintain financial data and contribute to financial statement preparation;
• Use of accounting software (Oracle Applications Financials EBS R12 or another major ERP tool);
• Experience of working in finance shared services;
• Demonstrable experience of working successfully in a team environment.

Desirable Experience and Education:

• Experience of working in the public sector;
• Knowledge of International Public Sector Accounting Standards (IPSAS);
• Knowledge of NATO Financial Regulations;
• Experience of Oracle R12 at Intermediate or Expect level on Accounts Receivable (AR);
• Working knowledge of Oracle R12 Accounts Payable (AP)
• Prior experience of working in an international environment comprising both military and civilian elements;
• Knowledge of NATO responsibilities and organization.