C004342 Senior Contracting Assistant (NS) - MON 18 Aug

Deadline Date: Monday 18 August 2025

Requirement: Senior Contracting Assistant

Location: Brussels, BE

Full Time On-Site: No

Time On-Site: 60%

Total Scope of the request (hours): 557

Required Start Date: 22 September 2025

End Contract Date: 31 December 2025

Required Security Clearance: NATO SECRET

Duties and Role:  

Under the direction of the Principal Contracting Officer or other Senior Staff as designated by the Principal Contract Officer, the incumbent will perform duties such as the following:

• Addresses all contractual matters relating to the competitive and sole source procurement process, including; drafting, coordination and release of solicitations, evaluation and analysis of bids, discussions with bidders, and award of contracts in accordance with the Agency's procurement procedures;
• Coordinates and liaises with contractors to ensure compliance and timely performance of contract tasks;
• Performs contract administration tasks including processing changes and amendments,
• Reviews business cases (requirements, potential benefits and options) and determines appropriate procurement routes. e.g., open market or collaborative framework;
• Investigates, resolves or escalates procurement related issues and problems;
• Supports the local internal Customers with procurement related issues;
• Provides high quality and timely contribution to ACQ and NCIA reporting;
• Keeps line manager informed of problems and concerns;
• Performs any other duties as may be required

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Higher vocational training in a relevant discipline with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience.
• Knowledge of monitoring and maintaining all required financial records for compliance and audit to all agreed requirements;
• Knowledge of using appropriate procurement methods;
• Experience in automated data processing tools;
• Advanced skills with spreadsheet and word processing tools;
• Proven ability to effectively communicate orally and in writing;
• Experience with high value, high volume, high speed framework type contracts for services
• Experience with output / performance base contracts including reviewing Statement of Works and providing advice as needed.

Desirable:

• Knowledge of NATO policies, rules, regulations, procedures, particularly Procurement but also Personnel, Contracting and Financial;
• Prior experience of working in an international environment comprising both military and civilian elements;