C004388 Resource Manager (Portfolio and Workforce) (NS) - WED 22 Oct

Deadline Date: Wednesday 22 October 2025

Requirement: Resource Manager (Portfolio and Workforce)

Location: Mons, BE

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 144

Required Start Date: 27 November 2025

End Contract Date: 31 December 2025

Required Security Clearance: NATO SECRET

Duties & Role:

Budget Management

• Contributes to the organization's budget planning cycle and process.
• Assists in the collection and preparation of required budget information.
• Participates in developing and monitoring a budget allocations and execution.
• Identifies and interprets budget variances and overruns.
• Monitors and maintains financial records to agreed requirements for compliance and audit purposes.
• Assists with identifying and calculating process, service, project and component costs for financial planning and budgeting.
• Collates required financial data and reports for analysis and to facilitate decision-making

Resourcing

• Supports managers and teams in resourcing and recruitment activities.
• Coordinates and schedules ongoing workforce planning activities.
• Contributes to the development of workforce plans to meet current and future demand.
• Uses recommended tools for planning, scheduling and tracking resourcing activity.
• Assists in maintaining a skills and capability inventory.
• Provides guidance on resource management and recruitment software, procedures, processes, tools and techniques.
• Performs gap analysis to identify workforce strengths and shortfalls with reference to business strategy and specific future needs.

Portfolio, programme and project support

• Takes responsibility for the provision of support to services and projects.
• Provides administrative support to assigned project boards, project assurance teams and quality review meetings.
• Uses recommended portfolio, programme and project control solutions for planning, scheduling and tracking.
• Sets up project files, compiles and distributes reports.
• Provides guidance on project management software, procedures, processes, tools and techniques.
• May provide a cross programme view on risk, change, quality, finance or configuration management.

Business administration

• Engages and collaborates with operational stakeholders as required.
• Provides administrative support functions to teams and meetings as required.
• Actively participates in team meetings.
• Creates files, software systems, on-boarding new starters, compiles and distributes reports.
• Provides guidance on administration software, procedures, processes, tools and techniques.

Internal Controls

• Analyses and evaluates the audit trails of various operational processes.
• Participates in the testing, review and analysis of existing internal controls.
• Applies new technology-based solutions to specific internal control processes.
• Creates and contributes to files and maintains forms used for internal control documentation.
• Makes recommendations for the enhancement for internal controls

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Higher vocational training in a relevant discipline with 3 years post-related experience, or a secondary educational qualification with 5 years post-related experience.
• Experience in portfolio and project management;
• Experience in ServiceNow;
• Experience in workforce management;
• Work experience in administrative and coordination functions, preferably in the areas of financial management, human resources and/or project management.
• Experience in financial management within a customer-funded environment;
• Experience in planning, preparation and production of budget submissions;
• Experience in budget execution and resource management;
• Experience in preparing, conducting and reporting using statistical sampling methods;
• Knowledge and experience in enterprise resource planning systems, project management processes, procedures and tools.
• Ability to interpret financial data, plan and manage allocated budgets