C004572 Resource and Portfolio Management Officer (NS) - THU 15 Jan

Deadline Date:  Thursday 15 January 2026

Requirement Title: Resource and Portfolio Management Officer

Location:  Braine-l'Alleud, Belgium

Full time on-site:  Yes

Total Scope of the request (hours):     836

Required Start Date:  09-FEB-2026

End Contract Date: 31-DEC-2026

Required Security Clearance:  NATO Secret

Specific Working Conditions:  Possible TDY to other NATO sites within Belgium up to 1 - 2 times per month

Duties and Role

Financial management

• Advises on financial planning, budgeting, costing, accounting and charging using recognised accounting practices and standards.

• Develops financial plans and forecasts.

• Monitors and manages expenditure and examines areas where budgets and expenditure exceed agreed tolerances.

• Contributes to the definition and operation of effective financial control and decision-making.

• Analyses actual expenditure, examines variances, and advises on options in the use of available budget.

Portfolio management

• Ensures that programme/project leads and/or service owners adhere to the agreed portfolio management approach and

timetable.

• Explains what information is needed and ensures they provide this information to agreed targets of timelines and accuracy.

• Produces reports as appropriate for portfolio governance, including making recommendations for changes to the portfolio.

Workforce planning

• Gathers, maintains and analyses workforce capability data.

• Performs gap analysis to identify workforce strengths and shortfalls with reference to business strategy and specific future needs.

• Contributes to the development of workforce plans to meet current and future demand.

• Coordinates and schedules ongoing workforce planning activities.

• Assists in maintaining a skills and capability inventory.

Stakeholder relationship management

• Identifies the communications and relationship needs of stakeholder groups.

• Translates communications/stakeholder engagement strategies into specific activities and deliverables.

• Facilitates open communication and discussion between stakeholders.

• Acts as a single point of contact by developing, maintaining and working to stakeholder engagement strategies and plans.

• Provides informed feedback to assess and promote understanding.

• Facilitates business decision-making processes.

• Captures and disseminates technical and business information.

• NATO Secret security clearance

Education:

• A Master's degree at a nationally recognised/certified University in a related discipline and 5 years post-related experience. Or a Bachelor's degree with 8 years post related experience.

Experience:

• Work experience and elementary financial knowledge on funding streams and resource planning and levelling budgets.
• Work experience in resource management, including the planning for and allocation of costs and resources.
• Work experience managing and coordinating workforce and supporting the execution of a large variety of HR activities
• Proven leadership experience managing large multidisciplinary and virtual teams
• Prior experience in managing large international programmes, projects and services
• Proven ability to communicate effectively orally, using tact and diplomacy, and in writing with good briefing skills

Training/Certifications:

• Recognised formal Project Management qualification, such as PRINCE2 or PMP. Exceptionally, the lack of formal qualifications can be compensated by the demonstration of expertise and experience in the domain.

Education, Experience and Training (desirable):

Education:

Experience:

• Full understanding how project management and service management fit together, and complement each other, and how the demand for a new or changed service drives the need for a project;
• Proven experience in service delivery and continuous service improvement at senior level.
• Knowledge of NATO or national governmental acquisition policy and procurement procedures;
• Prior experience of working in an international environment comprising both military and civilian elements;

Training/Certifications:

• Formal qualification in programme management (MSP) and or project management control methodology;