C004573 Principal Assistant (SATCOM) (NS) - MON 12 Jan

Deadline Date:  Monday 12 January 2026

Requirement Title: Principal Assistant (SATCOM)

Location:  Braine-l'Alleud, Belgium

Full time on-site:  Yes

Total Scope of the request (hours):     836

Required Start Date:  2-FEB-2026

End Contract Date: 30-DEC-2026

Required Security Clearance:  NATO Secret

Specific Working Conditions:  Normal office environment. Possible TDY to other NATO sites within Belgium up to 1 - 2 times per month

Duties and Role

Strategic planning

• Contributes to the development of policies, processes, standards and guidelines for strategy development and planning.

• Develops and communicates plans to drive forward the strategy and related change planning.

• Provides support and guidance to help stakeholders adhere to the approach.

• Ensures that all stakeholders are aware of the strategic management approach and timetables.

• Collates information and creates reports and insights to support strategy management processes.

Specialist advice

• Provides detailed and specific advice regarding the application of their specialism to the organisation's planning and operations.

• Actively maintains knowledge in one or more identifiable specialisms.

• Recognises and identifies the boundaries of their own specialist knowledge.

• Where appropriate, collaborates with other specialists to ensure advice given is appropriate to the organisation's needs.

Stakeholder relationship management

• Deals with problems and issues, managing resolutions, corrective actions, lessons learned, and the collection and dissemination of relevant information.

• Implements stakeholder engagement/communications plan.

• Collects and uses feedback from customers and stakeholders to help measure the effectiveness of stakeholder management.

• Helps develop and enhance customer and stakeholder relationships.

Business administration

• Leads and coordinates strategic initiatives working across departmental or functional boundaries.

• Designs the timetable of executive-level meetings and forums.

• Sets agenda, format and desired outcomes for meetings.

• Provides direction and receives progress updates from members of an executive team.

• Meets collectively or individually with members of a leadership management team to follow up on action points, issues and risks.

• Reports on progress and resolves issues.

• Manages highly sensitive and confidential issues and information.

Office Administration

• Organizes and coordinates large meetings and conferences.

• Contributes to office administration improvements and best practices.

• Consults on a full spectrum of enterprise office administration activities.

• Designs office administration functions and workflow.

• Monitors industry and marketplace trends and directions for office administration.

• Monitors effectiveness of support staff; recommends improvements.

Establish and maintain communication channels with stakeholders.

Additional duties for this post:

• Monitor the Key Performance Indicators of Projects and Services Execution, and prepare reports and analysis to the BUO;

• Support the BU Project Managers to monitor and control project progress to ensure resources are consumed in accordance with the approved budget and within the approved timelines;

• Support reporting and communications with the BU and Business Area management, in order to ensure projects are monitored and controlled across all management levels;

• Responsible for consolidating ServiceNow and EBA statistical reports and the tracking of submissions to align to expectations;

• Resource planning alignment with the NIMSC RPMO on behalf of the BU;

• Monitor the SA fund execution and prepare reports and statistical analysis for presentation to the Business Unit Owner (BUO) and other relevant stakeholders;

• Act as the interface between the BU and NIMSC Front Office;

• Monitor the SA fund execution and prepare reports and statistical analysis for presentation to the Business Unit Owner (BUO) and other relevant stakeholders;

• Coordinate with NIMSC Staff Management Office to ensure swift and efficient workforce recruitment and contracting activity;

• Support the production of Weekly, Monthly and Quarterly NIMSC Project and Service situation reports;

• NATO Secret security clearance

Education, Experience and Training (essential):

Education:

• A minimum requirement of a Bachelor's degree at a nationally recognized/certified University in a related discipline and 2-years post-related experience. Or, exceptionally, the lack of a university degree may be compensated by the demonstration of a candidate's particular abilities or experience that is/are of interest to NCIA, that is, at least 6-years extensive and progressive expertise in duties related to the function of the post.

Experience:

• Minimum two years of relevant experience, preferably in the delivery and implementation of management support mechanisms or other professional-level activities.
• Proven ability to multi-task, manage time, deliver on responsibilities and work effectively under pressure while producing high-quality products, at times, under short deadlines.
• Experience in presenting complicated issues in a clear, concise and persuasive manner.
• Excellent writing and verbal skills, with proven experience in drafting and editing policies and/or reports/briefs.

Education, Experience and Training (desirable):

Experience:

• Business Process design and implementation.
• Proven experience in resource planning and personnel management;
• Proven experience in budgetary planning and management;
• Demonstrated proficiency with the complete Microsoft Office suite
• Proven experience in organization, coordination and communication;

Training/Certifications:

• Management of Risk
• PRINCE 2 Foundation