C004664 ASO Administrative Coordinator - MON 23 Feb

Deadline Date: Monday 23 February 2026

Requirement: ASO Administrative Coordinator

Location: Brussels, BE

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 1400

Required Start Date: 31 March 2026

End Contract Date: 31 December 2026

Required Security Clearance: No Security Clearance Required

Duties & Role:

Knowledge management

• Organises knowledge assets and oversees the life cycle of identifying, capturing, classifying, storing, and maintaining assets.
• Facilitates sharing, collaboration and communication of knowledge.
• Implements specific knowledge management initiatives.
• Monitors the use and impact of knowledge.
• Interrogates existing knowledge content to identify issues, risks, and opportunities.

Business administration

• Manages the delivery of business administration services.
• Manages time and diary for individual senior managers and leadership teams.
• Filters and prioritises meeting requests.
• Handles sensitive, confidential information.
• Ensures managers have the information and resources needed to support ongoing processes and changes in processes.

Desktop Tools

• Consults others on the use and interconnectivity of the tools.
• Applies advanced features and functions of all key office products.
• Participates in evaluation of new office support tools.
• Determines which office products can interact and how to share data.
• Diagnoses common software problems and works on the resolution.
• Works with all kinds of office support software to finish complex tasks.

Office Administration

• Assists in developing administrative process flow to and from other functions and departments.
• Coordinates preparation and distribution of standard reports (e.g. status or activity).
• Processes and documents requirements for equipment or staff requisitions.
• Manages current equipment service agreements and support services.
• Develops and maintains physical and electronic filing systems.
• Performs all aspects of administrative support for a location or a department.
• Establish and maintain communication channels with stakeholders.

Skill, Knowledge & Experience:

• Proven experience in working independently and applying appropriate judgement when handling confidential materials.
• Experience in drafting accurate and concise minutes, reports, documents, etc.
• Experience in the application of strong planning, analytical and problem-solving skills.
• Proven ability to build relationships with staff at various levels and across departments.