Communications & Events Assistant (fixed term contract)

Our client is an international federation representing the interests of its members towards the EU institutions. Their human-sized and multinational office (+/- 12 people) is located in the Arts-Loi area. They are currently seeking to recruit a temporary Assistant to help them on various communications & events projects. This is a 3 or 4 month fixed term contract.

Job Description

• Creating event content in English on the company websites
• Working with communications and event management tools and databases
• Helping the team with logistics pre-, during and post- events
  
  • Assisting the team with the selection of venues
  • Preparing and sending invitations, preparing participants’ lists
  • Confirming attendants
  • Liaising with the speakers, drafting the agendas of the meetings, preparing badges, etc.
  • Ensuring that the meeting rooms are ready, set up and equipped appropriately (IT equipment, catering, etc.)
  • During the events, welcoming participants, attending to their needs, answering their queries, ensuring the smooth running of the events, troubleshooting
• Supportingsocial media outreachand event promotion and feedback
• Producing pre- and post-event outputs(including video editing)

Profile :

• Academic background in communication, events management, administration, and project management, etc.
• Interest in and knowledgeofEuropean affairs
• Excellent written and oral English ( minimum C1 level)
• Computer literacy
• Notions of audio and video production are a plus
• Knowledge of CRM databases and content management systems
• Knowledge of social media
• Capacity to work with people from different nationalities
• Good organisation and time-management
• Curiosityand adaptability, practical mindedness
• Professionalism, capacity to represent the organization in front of third parts

Offer :

• Dates: from July 2024 until September or October 2024 (exact dates to be discussed)
• A full-time fixed term contract. Possibility to be extended
• A competitive salary with benefits package (luncheon vouchers, group DKV (including ambulatory and dental insurance), homeworking allowance
• Homeworking schedule: 2 days per week
• The opportunity to gain valuable experience in an international environment and to develop numerous skills
• Being part of a dynamic and supportive team