Erasmus+ project officer

Are you known an experienced professional with +5 years of experience in project management (preferably in Erasmus +)? Then, read on. Our International Relations Office is looking for a new colleague. 

For almost 50 years, the Vrije Universiteit Brussel has stood for freedom, equality and connectedness. These values are strongly present on our campuses, in our students as well as our staff. At the VUB, you’ll find a diverse collection of personalities: pure innovators and especially people who are 100% their authentic selves . With about 4000 employees , we are the largest Flemish-speaking employer in Brussels , an international city with which we are all too happy to be connected, and around which our four campuses are located.

2 - Position Description

The International Relations office of VUB is hiring an Erasmus+ project officer . Erasmus+ is the EU's programme to support education, training, youth and sport in Europe. The 2021-2027 programme places a strong focus on social inclusion, the green and digital transitions, and promoting young people’s participation in democratic life.

Tasks:
POLICY

• Advising on the university's policy on internationalisation.
• Keeping up to date with the recent developments within the Higher Education environment on an international level.
• Keeping up to date with European developments in the context of 'Erasmus+'. Identify synergies with EU research programmes and other programmes with external funding.

OPERATIONAL

• Information and networking
  • Inform the academic community about European funding opportunities and procedures within the Erasmus+ programme.
  • Organising and attending meetings with academics, governments, partners and relevant European and Flemish Agencies (EPOS).
  • Analyse potential new cooperation opportunities with new or existing partner universities and establish and maintain contacts.
• Project management
  • Administrative support for the European Education Projects of the Erasmus+ programme as a team and according to an agreed division of tasks: 
    • Follow-up on calls launched by the EU;
    • Informing (potential) project coordinators about the donor guidelines. Exchange of expertise with internal stakeholders;
    • Contribute to or provide input for the writing of new projects submitted for funding to the European or National Agency;
    • Proofreading of projects developed by promoters on logical coherence, budgeting and application of the EU directives;
    • Developing and applying management quality assurance tools . Evaluation of processes and refinement of procedures.
    • Import of data into own and external databases 
    • Preparation of reports .
    • Efficient archiving of projects and data.

For this position, campus Etterbeek will be your main workplace, with the possibility of remote work on a monthly basis for up to 50%. 

3 - Profile

What do we expect from you?

• Required expertise and/or diplomas: you have a master's degree with at least 5 years of experience in project management. Project work within the Erasmus+ portfolio is an added value.
• You have knowledge of project management ; You can translate policy guidelines into concrete objectives and develop them into action plans with clear processes, deploy the right resources and take the necessary actions to prevent possible obstacles. 
• You are familiar with the academic world and in particular with developments in internationalisation in higher education
• You have very good verbal and written communication skills in English . Dutch is a plus. 
• Your skills in the use of common PC applications (word processing, spreadsheet, calendar management, internet,..) are very good.
• You are good with people; You love working with others . 
• Customer-friendliness is an essential concept for you. 
• You are good at result-oriented work, planning, organizing and respecting deadlines.  
• You act on the basis of the codes of integrity, care, objectivity, equal treatment, correctness and transparency based on the basic rules and social and ethical standards.

4 - Offer

Are you going to be our new colleague? You’ll be offered a permanent full-time contract at a salary linked to Grade7 or Grade 8 , depending on your competences and previous relevant work experience.Our salary scales can be found on our website under "Working at VUB".

At the VUB, you’re guaranteed an open, involved and diverse workplace where you are offered opportunities to (further) build on your career. As well as this, you’ll enjoy various benefits:

• Full reimbursement of public transport and/or a bicycle allowance;
• Free hospitalization and very attractive group insurance with guaranteed income;
• Working from home, a teleworking allowance of 50 euros per month, the tools to be able to work from home and be well rested;
• Tasty meals in our campus restaurants at an attractive rate;
• Advantageous sports and subscription, a range of discounts via Benefits@Work (in all kinds of shops, on flights, in petrol stations, amusement parks...) and Eco vouchers;
• Daycare on campus, discount on holiday camps;
• The space to shape your job content and continuously learn through our VUB learning platforms;
• An open and family friendly working environment with attention to your work-life balance, an exceptional leave scheme with 35 days of leave, office closure between Christmas and New Year and 3 extra days of leave
• And finally: friendly colleagues with a healthy drive and a good sense of humor 

5 - Interested?

Is this the job you’ve been dreaming of? Apply before July 17th 2024 via this page . Send us your CV, letter of motivation and the highest degree you’ve attained.

Your application will undergo various steps as follows:

• Step 1: CV screening by one of our recruiters.
• Step 2: A  comparative test (which you can do at home); this is scheduled fduring the week of  July 23rd.
• Step 3: A  final interview scheduled during the first week of August (although we reserve the right to change the date).