Executive Assistant for Legal Team

Our client is an investment company with offices in Brussels, Luxembourg and Singapore. They support strong ethical values such as respect, integrity, discretion and team spirit. They are currently looking to recruit a talented Executive Assistant who will provide housekeeping, administrative and organisational support to their in-house tax and legal team (7 people). Their Brussels office is located in the city centre and is easily reachable by public transport.

Role description:

• Providing administrative and logistical support to the Brussels based tax and legal team
• Preparing, formatting and editing legal documents, reports, presentations and correspondence
• Organising and maintaining electronic and physical files and records in compliance with legal standards and company policies
• Coordinating and facilitating meetings, conference calls, webinars and trainings
• Managing calendars and appointments, preparing and organising various internal and external meetings (Board of Directors, Shareholder Meetings, … )
• Handling travel arrangements for the team
• Liaising with shareholders and other external parties, ensuring an accurate, efficient and timely exchange of information while taking into account the often confidential and sensitive nature of the information
• Assisting the team with the drafting, proofreading and reviewing of legal documents, minutes, reports and correspondence
• Assisting with knowledge management and compliance activities
• Assisting in the organisation and coordination of events and ad-hoc projects as needed
• Acting as a liaison between departments and between the other assistants within the group

Please note that this list of responsibilities is non exhaustive and that you may be asked to take on additional tasks, depending on the workload and in order to cater for the needs of the team and of the company.

Profile:

• You hold a relevant bachelor’s or master’s degree (Office Management, Languages, Legal, …)
• You are fluent (oral and written) in English with good level of French and/or Dutch
• You have at least 4-5 years of proven experience in a similar role. Previous working experience as a management assistant or compliance/legal assistant in a law firm or a corporate legal department would be a strong asset.
• You are computer literate (MS Office, SharePoint, Teams, SalesForce or CRM, databases, legal software applications, … ). You enjoy learning and working with new IT tools and applications.
• You have strong interpersonal skills, you can communicate with courtesy and diplomacy and you understand the importance of discretion & confidentiality in a business environment
• You are organised, you have strong time-management skills and you work with a lot of attention to details
• You are service minded & resourceful, you possess strong problem solving skills
• You are autonomous but you also enjoy being part of a team
• You avoid stressful moments by anticipating deadlines and planning your work accordingly, you are able to adjust to changing priorities and circumstances

Offer & practicalities :

• Starting date: to be discussed
• Permanent contract
• Competitive salary & benefits package
• Access: the company is located in the centre of Brussels and is therefore easily accessible by public transport
• Hours: 38h/week, possibility to work 2 days/week remotely
• Very respectful and friendly working environment where there is a lot of room for personal development !