HR & Administration Officer

Our client is a human-sized (20 staff) European network of public administrations located in Brussels (Trône/Arts-Loi area). They promote the development of good practices in their fields of expertise through the exchange of knowledge and know how. They contribute to the European policymaking to improve citizens’ lives. In order to support their structural growth, they are today recruiting a diligent HR & Admin Officer. This is a newly created position, which could be a part time or full time.

PURPOSE OF THE ROLE

You will be the contact person for all HR and personnel-related matters. You will be responsible for implementing administration activities and the HR procedures of the company. You may also advise management on matters like pay negotiations, disciplinary and grievance procedures, equal opportunities policy and employment law.

You will also be responsible for office-related duties such as office management and the organisation of events.

You will closely work with the Head of Finance and will report to the CEO.

JOB DESCRIPTION

Human Resources (+/- 70% of FTE)

• Processing payroll, salaries, and benefits (with social secretariat)
• Supporting the development and implementation of HR initiatives and systems
• Providing counselling on policies and procedures
• Being actively involved in recruitment by preparing job descriptions, posting ads, and managing the hiring process
• Being responsible for all HR procedures including managing staff leave, issuing contracts, etc.:

• Creating and implementing effective onboarding plans
• Supporting the management on all HR issues
• Maintaining employee records (attendance, etc.) according to policy and legal requirements
• Reviewing employment and working conditions to ensure legal compliance
• Organizing occasional team training and development

Administration

• Managing effective administration proceedings and dealing with general post and email enquiries
• Ordering stationery, furniture, equipment as required
• Ordering and paying for office material
• Ensuring the office is clean and tidy at all times, particularly for internal meetings
• Liaising with external providers as required
• Supporting the business support officer as required

Other Duties

• Representing the company at external meetings and conferences (occasional European travel)
• Developing good working relationships with Members and external stakeholders (EU institutions, NGOs, private organizations, national governments, etc.)
• This list of duties is not exhaustive and other tasks and responsibilities will be required of the post holder including any other duties commensurate with the post as requested by the CEO.

PROFILE

• Graduate degree level, ideally in a relevant field such as Business Administration, Psychology, Human Resources or Employment/Social Law
• Fluency (C1/C2) in English (written & spoken), and a professional knowledge (B2+) in French or Dutch
• Previous HR and payroll-related experience(+/- 3 years)
• Excellent organizational and communications skills
• Attention to detail (processing salaries & benefits)
• Capacity to professionally represent the company towards third parts
• Very good IT skills (MS Office)
• Ability to work autonomously
• Strong time management skills
• Ability to manage multiple tasks and excellent follow up skills both internally and externally

OFFER

• A permanent contract
• This position can be done on. Part time ( 3 or 4 days/week) or full time
• Starting date: as soon as possible!
• A salary in line with the non-for-profit sector
• A benefits package including luncheon vouchers, health insurance, additional holiday days
• Working hours & organisation: 38h00/week, 1 day of homeworking/week
• Location: the offices are located in the Trône/Arts-Loi area and are therefore very easily accessible by public transport
• The opportunity to join a well-respected multicultural European network working for a more inclusive society and who supports its staff in their professional development