HR Assistant

We are a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth.
Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live & virtual events, Strategic & digital communications and Consulting & community solutions.
We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 62 offices in 34 countries.

As part of a growing international organisation (>120 employees), MCI Benelux SA is looking for a dynamic HR Assistant.

The HR Assistant plays a key role in ensuring smooth and compliant HR operations while contributing to a positive employee experience. Serving as a primary contact for team members, the HR Assistant performs administrative tasks and services to support effective and efficient operations of the Human Resources department, liaising and reporting  with People & Culture Director on a day-to-day basis.

Personnel Administration

• Responsible for the comprehensive management of personnel records, including entries, exits, contracts (employees/freelancers), and amendments


• Oversee absence tracking for illness, holidays, time credit, and remote work, ensuring all HR data is accurately maintained within social secretariat ‘s & internal systems


• Provide payroll support in close collaboration with P&C director and the social secretariat


• Contact person for HR suppliers concerning all additional benefits : insurances (group, hospitalisation, travel), telephony and follow-up on queries and operate the control of all invoices received
  

Recruitment & Onboarding

• Assist throughout the recruitment process by posting job advertisements, sorting CVs, and organising interviews


• Coordinate and facilitate new hires on-boarding including all administrative & IT set-up in accordance with company policies (GDPR, IT, ESS, etc.)


• Direct collaboration with the interim agency for temp’s staff (weekly schedule, invoices, etc.)

HR Support & Employee Relations

• Serve as the primary HR contact for employees, addressing routine HR queries


• IT support (order PC, preparation computer) in close collaboration with HQ helpdesk


• Participate in internal HR communications/internal event and help foster a positive, respectful workplace culture


• Collaborate in the organisation of training programs (CEFORA), 1st Aid and Fire evacuation and be responsible for compilation for bilan social


• Be aware of the most recent trends in the HR sector by attending trainings/webinars/reading articles ensuring that the company complies with employment and labour laws. Participate to the update any HR procedures and internal documents accordingly.

Desired Profile

• Eligible to work in the EU


• Candidates should hold a bachelor’s degree or master in Human Resources


• Ideally, they will have between 2 to 3 years’ experience in an administrative HR role


• A strong understanding of Belgian social legislation and comfortable in all HR administration and general practices.


• Candidates should be comfortable using MS Office tools, including Excel, Word, and Outlook and experience with social secretariat platforms


• Able to work in an international and multicultural environment


• Proficiency in French and Dutch along with a solid command of both spoken and written English


• Demonstrate a keen sense of confidentiality and ethics. Strong organisational skills, attention to detail, and autonomy are crucial.


• Available to join the team rapidly

We Offer

The opportunity to work in an international and dynamic environment with multi-cultural colleagues:

• a full-time job (40h/weeks with 12 recuperation days per year) with telework possibility


• a competitive salary package which includes: meal vouchers, hospitalisation, and group insurance 


• continuous learning & development opportunities via our MCI Institute (online & offline L&D suites)

MCI is where you can bring your true self to work and be proud of what you do. Join us and make a difference!