Office Manager - VaultSpeed

🧩 Part-Time Office Manager (50%) – Leuven

📍 Location: Leuven, Belgium (De Hoorn – Old Stella Brewery)
⏰ Commitment: Part-Time (50%) (Mornings would be perfect!)
🌐 Languages: Fluent Dutch and excellent English required

Competitive package

Tired of all the red tape just to order a new coffee machine?

At VaultSpeed, we believe in getting things done — not in chasing signatures.

As our Office Manager, you’ll be more than the go-to organiser; you’ll be empowered to take action, trusted to make decisions, and free from layers of unnecessary hierarchy.

Based in De Hoorn — the iconic former Stella brewery turned innovation hub — you’ll keep the wheels of our Global HQ turning smoothly in a company that’s scaling fast, transforming boldly, and where initiative isn’t just welcomed, it’s what keeps us moving forward.

Key Responsibilities

🏠 Office & Facilities Management

• Liaise with the landlord and manage office-related contracts

• Coordinate with service providers (cleaners, IT support, utilities)

• Keep the office stocked and functional (coffee ☕️, printer paper 🖨️, snacks)

• Handle incoming and outgoing post 📬

• Support basic IT needs in collaboration with our tech partners

Liaise with the landlord and manage office-related contracts

Coordinate with service providers (cleaners, IT support, utilities)

Keep the office stocked and functional (coffee ☕️, printer paper 🖨️, snacks)

Handle incoming and outgoing post 📬

Support basic IT needs in collaboration with our tech partners

🗂️ Admin & Operations Support

• Maintain office documentation and assist with light admin

• Manage meeting room bookings and occasional visitor/travel arrangements ✈️

• Track receipts, purchases, and liaise with finance on small expenses

Maintain office documentation and assist with light admin

Manage meeting room bookings and occasional visitor/travel arrangements ✈️

Track receipts, purchases, and liaise with finance on small expenses

🎈 Team Culture & Experience

• Prepare desk setups and welcome packs for new joiners 🎁

• Organise occasional team lunches, birthday cakes 🎂, or small seasonal touches 🎄

• Help maintain a tidy, organised, and inspiring office space 🌿

Prepare desk setups and welcome packs for new joiners 🎁

Organise occasional team lunches, birthday cakes 🎂, or small seasonal touches 🎄

Help maintain a tidy, organised, and inspiring office space 🌿