Oracle Functional Analyst Finance Systems

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.


• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.


• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.


• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.


• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role Background

This document addresses some key management issues which will enable the bidders to understand the management of the Task Order that SHAPE is intended to issue as a result of this RFQ.

SHAPE is the Strategic Headquarters for Allied Command Operations (ACO). Financial Management Systems Office activities consist of the centralized management of the Financial Services (FinS) system, providing system access, acting as first line of support for any FinS issues.T his requirement is to provide non-personal services in support of the SHAPE Finance and Acquisition Directorate (FINAC), Financial Management Systems Office (FMS) as defined in this Statement of Work (SOW).

Under the direction of the Financial Controller (FINCON), the Financial Management Systems Office (FMS) is responsible for the management and coordination of user aspects of the centralized ACO ERP systems and integrates contributions from other organizations to operate the financial system as a single NATO-wide system. As per NATO Software Management Guidance, the FMS Office directs and oversees over user aspects of development, implementation, and user operation of ACO elements of the NATO Financial System (FinS).

The recent integration of Joint Force Command Norfolk (JFCNF), Joint Electronic Warfare Core Staff (JEWCS), Joint Support Enabling Command (JSEC) and the NATO Support and Trainingfor Ukraine (NSATU), that have completed on January 1, 2025, into the NATO Command Structure (NCS) under SHAPE, necessitates a similar integration of their financial activities in FinS. This can be achieved through specific activities that require technical consultancy support, provided exclusively by an experienced Oracle E-Business Suite analyst. These changes are in addition to the daily workload, which is impacted by the support required for the upgrade of FinS (LOGFS project- phase II will be delivered in May 2025) as well as the Modernization Project that occurs in 2025 for FINAC, necessitating dedicated staff to address post go-live issues of the 16 in total financial entities that the FMS Office supports.

Role Duties and Responsibilities

The Contractor’s personnel employed under the provision of this services contract will work under the supervision of SHAPE FINAC FMS Office Head. His/her tasks shall include:

• Implement any system changes as directed by the FinS Configuration Management Board or by NCIA SSBA, tests, documents, coordinates with the key users, coordinates the resolution of issues between the FinS Service Desk and the ACO Key users and NCIA SSBA;


• In coordination with the ACO Finance and Accounting Community, represents the ACO Commands in FinS development activities and establishing procedures with subordinate HQs for linkages into the centralized FinS configuration;


• Implement system recommendations related to system digitalisation (approval workflow);


• Analyse ACO business requirements related to the use of the Financial System;


• Propose solution or changes to be implemented in the Financial System;


• Perform duties as one ACO POC with NCIA SSBA functional, technical and applications system administrator coordinating system implementation from business perspective for all ACO sites;


• Troubleshoot FinS problems and workflow issues related to FinS utilization within FINAC as well as other staff elements of all ACO HQs using specific tools (i.e.- Oracle Workflow, Oracle Discoverer, GL Wand, AME, etc.);


• Design and build management and financial reports to be used by all ACO Community (GL Wand, XML Publisher, SQL query);


• Supervise all transactional processes related to the centralized FinS installation, including consolidation, budget, contracting, assets, cash management, accounting activities;


• Is actively involved in the execution of the different aspects of the project, specifically business processes analysis, review and design; oversees development of document, ensuring that all design and configuration aspects are addressed and control and security mechanisms are established;


• Prepares technical, functional and user documentation;


• Keeps abreast of developments in the field and determines the need for testing and evaluating new products and technologies; provides leadership on introducing and advising technological changes; prepares various technical reports;


• Performs other related duties as required.

Essential Skills and Experience

• Oracle functional analyst with technical knowledge and profound knowledge in implementing and supporting Oracle e-Business Suites software, with specific experience in providing functional support for Oracle Finance (GL, AP, AR, CE, FA, sub- ledger accounting), accounting and procurement modules (PO, iProc) as well in managing production release process for production changes. Technical knowledge is required (SQL, XML, AME, workflows, WEBADI, Report and GL Wand,…)


• Functional Application support with technical Oracle knowledge. Broad experience and knowledge of Oracle E-business suite version 12.1.3 to 12.2.10, with specific knowledge in General Ledger (GL), Accounts Receivable (AR), Accounts Payable (AP), Cash Management (CE), Purchasing (PO), Advanced Procurement, Cash Management, Travel and Fixed Assets;


• Experience in functional support in the form of investigating and resolving problems, documenting solutions and providing information about the ERP Oracle Financial system;


• Experience in workflow management, AME configuration and forms personalisation, SQL experience;


• Accounting knowledge including encumbrance accounting, accrual accounting and experience of Public Sector accounting processes;


• Able to build and configure Financial Statement Generator and Reports Wand reports;


• Able to configure Application Desktop Integrator;


• Minimum experience of 2 years in providing Oracle Applications functional support. A minimum of 2 years of progressively responsible experience in ERP implementation projects and business process reengineering or related field is required. Four years of Oracle experience in integrating new policies, processes, technology & organization in a financial system is requested;


• Practical experience in the design, development, implementation, testing and maintenance of Oracle E-Business Suites; Practical experience in the use of modern concepts for configuration management, quality assurance and testing;


• Experience working on NATO ERP software is an asset;

Personal Attributes:

• Capable of working harmoniously and tactfully in a multi-national, multi cultural environment;


• Capable of working effectively, providing structured and organised skills;


• Good communications skills;


• Capable of working independently;


• Capable of effectively liaising with military and civilian senior management personnel;

Language Proficiency

• Business English

Working Location

• Mons, Belgium

Working Policy

• Hybrid

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance