Principal Assistant

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.


• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.


• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.


• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.


• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role Duties and Responsibilities

The Principal Assistant to CTO executives and business portfolio is responsible for the direct support to the CTO Executives on the execution, planning and reporting of their portfolios and activities. The role entails all the required administrative support to the executive project leads ensuring their connection and timely information to the portfolio. Under the direction of the Managing and Optimising Team Head, but largely on own initiative, they will perform duties such as the following:

• Act as a first point of contact to the Executive Lead of CTO projects and managing a wide range of challenging Administration issues with the upmost integrity, diplomacy and tact;


• Manages time and diary for individual senior managers and leadership teams for all project related activities.


• Handles sensitive, confidential information.


• Ensures managers have the information and resources needed to support ongoing processes and changes in processes.


• Organizes and coordinates large meetings and conferences.


• Contributes to office and project administration improvements and best practices.


• Consults on a full spectrum of enterprise office and project administration activities.


• Monitors effectiveness of project staff; recommends improvements.

Essential Skills and Experience

• Experience in similar roles supporting Executive Management;


• Training and User experience on MS Office tools;


• Experience of taking minutes at meetings and accurately transcribing them;


• Knowledge of coordination best practices;


• Ability to manage conflicting deliverables.

Working Location

• Brussels, Belgium

Working Policy

• On-Site

Travel

• Occasional travel between The Hague, Netherlands and other locations within Belgium.


• Travel to Braine l’Alleud, Belgium(Once a week) and Mons, Belgium(Once in every Quarter) can be expected.

Security Clearance

• Valid National or NATO Secret personal security clearance