Principal Assistant

EXPERIENCE AND EDUCATION:

Essential Qualifications/Experience:

·         Higher vocational training in a relevant discipline, with at least 3 years post-related experience, or a secondary educational qualification, with at least 5 years post-related experience, in progressively responsible support positions

·         Experience in resource planning and personnel management

·         Experience in budgetary planning and management

·         Demonstrated skills in Microsoft Office suite, including Project, Word, Excel, PowerPoint, SharePoint and databases

·         Experience in organization, coordination and communication

·         Experience in guidance writing and reporting.

·         Experience in the preparation of statistical analysis and appropriate mechanisms to document and present the findings in an academic or comparable environment

·         Experience in Project Management Framework / Methodologies such as PRINCE 2, PMP

·         Knowledge of the NCI Agency

·         Prior experience of working in an international environment comprising both military and civilian elements

·         Knowledge of NATO responsibilities and organization, including ACO and ACT

·         Consolidating statistical reports and the tracking of submissions to align to expectations

·         Resource planning alignment with the Head Portfolio Management Office (HPMO) & Head of Staff Management Office (HSMO) for the Business Unit

·         Act as the interface between the Land/Air Business Unit Owner and the NIMSC Front Office

·         Monitor the Business Unit fund execution and prepare reports and statistical analysis for presentation to the Business Unit Owner

·         Monitor the Key Performance Indicators of Projects and Services Execution and prepares reports and analysis to the Business Unit Owner

·         Support the Business Unit Project Managers to monitor and control project progress to ensure resources are consumed in accordance with the approved budget and within the approved timelines

·         Support the Business Unit Service Delivery Managers to monitor and control Services to ensure resources are consumed in accordance with the approved budget and within the approved timelines

·         Support reporting and communications with the Business Unit and NIMSC management, in order to ensure projects are monitored and controlled across all management levels

·         Coordinate with HSMO to ensure swift and efficient recruitment and contracting activity and to maintain Business Unit manning status reports

·         Coordinate project or service related activities for Travel and Contractual Management

·         Support the production of Weekly, Monthly and Quarterly NIMSC Project and Service situation reports

·         Administration and delivery arrangements for technical and behavioural training for NIMSC personnel;

·         Responsible for the centralised coordination and standardisation, maintenance, development policing of the NIMSC Land/Air intranet SharePoint IKM web/portal-page

·         Working with all NIMSC Business Units to ensure standardisation and centralising of information repositories to introduce leaner processes and efficiencies to the benefit of all

·         Business Unit Space Management and Security Representative

·         Responsible for the coordination of centralised accounting and inventory activities in direct liaison with the HSMO Office within NIMSC

·         Act as Principal Administrative POC within the Business Unit for NICs, Military and IWC project focused personnel

·         Deputize for higher grade staff, if required