Project Management Officer

At Uni Systems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for a Project Management Officer to join our UniQue team.

What will you be doing in this role?

• Provide direct first level support to Managers in the use of project management methods, processes and procedures.
• Provide Business Tools (e.g. ServiceNow etc.) support to Managers and assist with project/service/resource planning.
• Provide guidance and mentoring to Managers on project and resource management processes.
• Assist in continuously reviewing and improving PMO related processes; assist in managing and provide monitoring, reporting and maintenance on agreed project/service/resource Key
• Performance Indicators (KPIs) and inform Managers on any recognized anomalies and assist in taking corrective actions.
• Prepare, participate, carry out and record/document the Project Board and other project management related activities.
• Assist in preparing and managing the Business Execution and Change (BEC) Board and providing support in the process activities.
• Assist Managers with project/service/resource reporting and documentation through quality review of Management Artefacts in the remit of PMO.
• Assist in timely completion of time booking, collate and analyse data, follow-up any recognized anomalies.
• Assist with project scoping, timelines and financial issues and queries.
• Assist in monitoring resource allocation to projects and services and support Resource Managers in resolving identified issues.
• Prepare and collect all necessary information for the regular reporting to internal and external stakeholders.
• Assist the management and preparation of business planning, financial forecasting, risk/issue management and activities specific to project phases.
• Liaising with Managers and other functional roles in the Agency to ensure correct execution of Agency's exception, closure and other project / service processes.

What do you need to succeed in this position?

• Higher vocational training in IT with minimum 3 years experience.
• Previous experience in project, portfolio and programme management (P3M) area.
• Expert knowledge in MS Excel incl. Pivot, connections to external data sources and Macros.
• Strong expertise in MS PowerPoint and other MS Office products (e.g. Word, Access, OneNote, etc.).
• Advanced knowledge of SharePoint.
• Experience in roles requiring ability to translate technical updates into storytelling fit for the PMO activities.
• Excellent English language skills(C-level, written and spoken).

Desirable:

• A recognized formal Project Management qualification, such as PRINCE2 or PMP and / or ITIL Intermediate Level Certification.
• A recognized SharePoint training.
• Prior experience of working in an international environment comprising both military and civilian elements.

At Uni Systems, we are providing equal employment opportunities and banning any form of discrimination on grounds of gender, religion, race, color, nationality, disability, social class, political beliefs, age, marital status, sexual orientation or any other characteristics. Take a look at our Diversity, Equality & Inclusion Policy for more information.