Receptionist/Facility Assistant

- Embody a warm and professional reception, ensuring a positive company image.

- Elevate visitor satisfaction with an exceptional and inclusive welcome experience.

- Answer and manage calls, transferring messages promptly and courteously.

- Efficiently handle incoming and outgoing mail, including post, parcels, express mail, and couriers.

- Monitor the reception mailbox, promptly informing consultants of parcel deliveries.

- Collaborate with team assistants on meeting room bookings, maintaining up-to-date calendars.

- Act as the single point of contact for facilities queries.

- Manage inventory of office and kitchen supplies, ensuring continuous availability.

- Cultivate positive relationships with suppliers to enhance the overall office experience.

- Coordinate with cleaners for the upkeep of kitchens and general office spaces.

- Ensure each floor is stocked with drinks, and women's restrooms have free menstrual products.- Organise meeting rooms, lunches, and room reservations with meticulous atention to detail.

- Ensure meeting rooms are consistently set up and cleared promptly, maintaining a welcoming atmosphere.

- Coordinate taxi bookings and uphold an organised, well-stocked office environment.

- Collaborate with the Executive Assistant to promptly address facilities issues.

- Support team assistants with administrative tasks, fostering a collaborative and inclusive environment.

- Ensure timely entry of personal timesheets into the system.

- Excellent organisational skills,

- A proactive atitude,

- The ability to handle multiple tasks efficiently,

- Fluency in English & French is essential,

- Interim of minimum 6 months

- Attractive package

- Meal-vouchers

- Public Transport reimbursed