Senior Event Specialist

Senior Events Specialist

Are you passionate about delivering exceptional events?
Do you thrive on delivering ambitious EU projects on innovative and high-impact topics?
Are you ready to join a dynamic, resourceful Events Team that drives meaningful change for clients across Europe?

If so, we’d love to hear from you. Join the ICF Next Connected Experience Team and help shape the future of event experiences for the European Union.

Your Role: What You’ll Do

As an Senior Event Specialist, you will:

Event Strategy & Management

• Lead the planning and execution of small to medium-sized events for EU Institutions.
• Translate event objectives into engaging, inclusive, and sustainable experiences.
• Coordinate with internal communication management, creative, production, and technical teams.
• Serve as the Event point of contact for clients, ensuring high-quality delivery and strategic guidance on our event-related services, in collaboration with our Clients Services teams

Experience Design

• Work with the creative team to implement creative concepts that enhance audience engagement and stakeholder impact, within budget constraints.
• Ensure events align with client goals, offering competitive and innovative solutions that uphold high-quality standards.
• Promote sustainability, accessibility, and inclusivity in all event formats—physical, hybrid, and online.

Outstanding event services delivery

• Manage event budgets, timelines, and resources efficiently.

• Oversee external suppliers, venues, and local partners across Europe.

• Supervise day-to-day event tasks and provide on-site leadership.

Business Development

• Contribute to the preparation of technical and financial proposals for tenders and service offers.
• Support the growth of our events portfolio through strategic input and market insights.

What We’re Looking For:

• 5–7 years of experience in event management, ideally within a communications agency or EU institutional context.
• A passion for creating and delivering first-class events and an interest in institutional communication
• Proven track record in delivering both physical and digital events across multiple countries.

• Excellent organisational, time management, and multitasking abilities, including handling events at different stages of production (Prince2 or PM² certification is a plus).

• Experience managing budgets and leading small project teams.
• Client-oriented mindset, demonstrating responsiveness, professionalism, and service excellence
• Familiarity with the Brussels event market.
• Hands on experience or proficiency in using web-based platform solutions to create custom digital event experiences such as webstreams (Vimeo, YouTube, Clevercast), virtual event platforms (Webex, Zoom, B2Match, Ring Central or similar technologies), e-mails, surveys, websites, or event apps.
• Excellent all-round understanding of digital technology related to events including end-to-end processes, best practice, platforms, features and tools
• Strong written and verbal communication skills in English, with French or Dutch  a strong plus (additional languages like German or Spanish are also of interest).
• Curious about how AI tools can enhance event planning and delivery, as well as the challenges the use of AI bring.
• University degree in a relevant field.

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Working at ICF