Workplace and HR Coordinator

At Vyntra, we’re looking for a proactive, energetic, and highly organized professional to join our team as a Workplace & HR Coordinator.

This hybrid role combines office operations, event coordination, HR administration, and practical employee support. It’s a key position that keeps our Mechelen office running smoothly and helps create a positive experience for our people.

You’ll be the go-to person on site — supporting colleagues with office logistics, fleet management, day-to-day operational needs, and onboarding/offboarding tasks. The ideal candidate enjoys variety, thrives under pressure, and is confident managing expectations while keeping things running seamlessly.

This is a part-time role (20 hours per week, Monday to Thursday, 9:30–14:30), with some flexibility required for special events such as town halls.

Key Responsibilities

Office Operations & Facilities

• Manage reception, mail, stock, building access, and keys
• Support office logistics, including meetings and town hall organization
• Oversee company car fleet administration

Employee Experience & Support

• Provide practical and administrative support to the Mechelen team
• Assist colleagues with HR and office processes
• Support internal communications, team engagement initiatives, and office events

HR Administration

• Handle onboarding and offboarding administration (equipment, access, welcome activities)
• Maintain accurate employee records and HR documentation

Key Requirements

Experience & Background

• Skilled in managing multiple tasks and handling changing priorities in office administration and HR support
• Experience in a similar busy office role, or another fast-paced environment such as hospitality, where managing multiple stakeholders is the norm
• Comfortable working independently and taking ownership of responsibilities

Skills & Attributes

• Excellent organizational and multitasking skills
• Confident in setting boundaries and prioritizing tasks
• Strong interpersonal and communication skills
• Proficient in MS Office and HRIS tools (e.g., Personio)

Languages

• Fluency in Dutch and English is required

What We Offer

• A part-time position (20 hours per week) with set hours and flexibility for occasional events
• A supportive, collaborative, and international team environment
• Autonomy and ownership in running the Mechelen office day to day
• A modern office with excellent transport links (next to Mechelen train station, with parking available)
• Flexible and family-friendly working conditions
• Competitive salary and benefits
• Opportunities for learning, development, and growth within Vyntra