Administrative Assistant

We are Virtual Pros , a boutique recruitment agency that connects top remote talent with leading U.S. socially conscious companies. 

We are seeking to hire a full-time Administrative Assistant for our client JLS Video Agency , a fast-growing video production company based in Los Angeles, California. The agency helps wellness businesses grow using strategic video content and has expanded rapidly in the past year.

Who We Are Looking For:

The ideal candidate will excel in written communication and efficiently manage digital workflows and communications, ensuring all project details are meticulously handled from start to finish.

Key Responsibilities:

• Organizing digital files and communications efficiently
• Handling daily communications via email and Slack, ensuring timely responses and follow-ups with both team members and clients
• Track all ongoing projects to ensure that no tasks fall through the cracks
• Organizing Monday boards and making sure new projects are being accurately assigned to the team.
• Proactively following up with clients via email and Slack, especially if responses are pending.
• Manage the invoicing process, including sending out invoices and tracking payments.
• Create and manage calendars for shoot schedules, ensuring all parties are informed and prepared.
• Prepare and send agreements and other necessary documents to clients and stakeholders

Preferred Skills, Qualities and Qualifications:

• Experience in video production 
• Has project management software experience and specifically Monday.com is a huge plus
• Self- starter
• Highly organized
• Track record at previous jobs of meeting project deadlines consistently
• Having administrative and or executive assistant experience is a big plus
• Strong attention to detail
• Effective communication

Benefits and Schedule Structure:

• Full-time work schedule of 40 hours per week
• Fully remote
• Generally need to be online and active from 9am-5pm PST
• Competitive compensation
• Discretionary bonuses offered after 6 continuous months of work
• Significant career growth opportunities within our client's company, JLS Video Agency

Please Fill This Interview Form Out To Be Considered For This Job Opportunity:

The link to this interview form is at the bottom of this message. Please copy the link and paste it into your web browser. You must answer all the questions and submit the form in one sitting. Your answers won’t be saved automatically if you leave the page. Once you’ve submitted your response, we will get back to you within 48 hours via email, LinkedIn, or WhatsApp. Thank you for your time, we look forward to receiving your response!

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.