Executive Assistant

Position Overview: We are seeking a dynamic and proactive Executive Assistant to support our team in various aspects of the company. This role will entry level Marketing and Accounting responsibilities so we are considering candidates from either backgrounds.

Key Responsibilities:

• Task Management: Efficiently manage and prioritize tasks to ensure timely completion and alignment with company objectives.
• Data Analysis and Reporting: Utilize Excel extensively for data analysis and report creation, providing valuable insights to support decision-making processes.
• Workflow Improvement: Proactively identify opportunities to enhance workflow efficiency and effectiveness, implementing solutions to streamline operations.
• Team Coordination: Collaborate with team members to align activities with broader company objectives and ensure cohesive efforts.
• Bookkeeping: Handle light bookkeeping tasks using Xero, maintaining accurate financial records and supporting financial operations.
• Sales Process Management: Manage and track sales processes using Pipedrive, ensuring smooth execution and customer satisfaction.
• E-commerce Support: Assist with e-commerce operations on Shopify, including product listings, order processing, and customer inquiries.
• Email Marketing: Support email marketing initiatives in Mailchimp, assisting in campaign creation, audience segmentation, and performance analysis.

Skills & Requirements:

• Solid organizational skills with meticulous attention to detail, ensuring accuracy and thoroughness in all tasks.
• Proficiency in MS Office suite, particularly Excel, for data analysis, reporting, and document management.
• Familiarity with Xero, Pipedrive, Shopify, and Mailchimp, or willingness to quickly learn and adapt to these platforms.
• Ability to work proactively in a dynamic environment, demonstrating initiative and problem-solving skills.
• Collaborative mindset with excellent communication skills, fostering positive relationships and effective teamwork.
• Eagerness to learn and adapt, staying informed about industry trends and best practices to contribute effectively to the company's success.