C40 BP Awards Support

Background

C40 is a network of nearly 100 mayors of the world’s leading cities, who are working to deliver the urgent action needed right now to confront the climate crisis, and create a future where everyone, everywhere can thrive. Mayors of C40 cities are committed to using a science-based and people-focused approach to help the world limit global heating to 1.5°C and build healthy, equitable and resilient communities. Through a Global Green New Deal, mayors are working alongside a broad coalition of representatives from labour, business, the youth climate movement and civil society to go further and faster than ever before.

C40’s team of 400+ staff is based in offices in London, in New York, Johannesburg, Singapore, Delhi, Rio de Janeiro, Copenhagen, Beijing and Paris, and individual staff based across 25+ different locations.

The strategic direction of the organisation is determined by an elected Steering Committee of C40 mayors, which is chaired by Mayor Sadiq Khan of London and Mayor Yvonne Aki-Sawyerr of Freetown. Three-term Mayor of New York City Michael R. Bloomberg serves as President of the C40 Board of Directors, responsible for operational oversight. A regionally diverse management team, led by Executive Director Mark Watts, leads the day-to-day management of C40. C40’s three core strategic funders are Bloomberg Philanthropies, the Children’s Investment Fund Foundation and Realdania.

Our international staff work with the C40 network under the leadership of city governments to deliver this mission. Using a data-driven approach, our team identifies and promotes the exchange of proven programmes and policies developed by cities; provides world-class research, technical expertise and access to key partners to deliver new programmes and policies with cities; and communicates cities’ individual achievements and collective leadership.

Diversity Statement

C40 is committed to supporting and promoting equity and diversity and creating an inclusive working environment for everyone. We believe that when people with different life experiences are involved in decision-making, we deliver better. 

We believe having a diverse workforce ensures we connect better with all the different communities and people affected by the climate crisis. This enables us to make better decisions which lead to better outcomes in the work we do through increased creativity, productivity, greater global impact alongside a broader perspective and approach to our work.

We welcome applicants that are diverse in terms of age, gender identity, sexual orientation, physical or mental ability, ethnicity and perspective. Our goal is for C40 to be an environment where everyone, from any background, can flourish and can be themselves whilst contributing to our mission. If you identify as a person with a disability, we work to provide reasonable appropriate measures and any additional support needed to provide an equitable working experience. If you are living with a disability, chronic illness or neurodiversity please inform us, to provide you with the proper assistance in the application process.

C40 promotes a work culture where staff can input to improve equity, diversity and inclusion through staff-led groups and formal forums. We know that creating our ideal working environment is a learning process and we are committed to the ongoing effort.

Position Description:

C40 and Bloomberg Philanthropies will be hosting a Cities Awards programme in 2025 These awards are a key platform for demonstrating and celebrating city action, encouraging friendly competition and bringing world leading mayors together.

The BP C40 Awards Coordinator will be critical to the effective delivery of the awards. This person will assist the team in ensuring timely delivery of project deliverables; overseeing the inbox, tracking the different conversations and queries from cities; preparing and collecting materials and documents and other administrative tasks

Responsibilities: 

• Assist the team in monitoring the project timeline. 


• Ensure that deadlines are met and coordinate actions with the C40 teams and the consultant in charge of selecting winners. 


• Organize and prepare project documents to be sent to cities, juries or the consultant.


• Prepare and organize draft emails to be used in communications with cities, and send them to cities or juries. 


• Supporting the production of briefings for cities.


• Coordinate the translation of all materials into relevant languages


• Support the organization of winner selection process and liaise with the external expert jury


• Support on all communications aspects


• Monitor email inbox 


• Coordinate responses to cities and juries with the involved teams. 


• Monitor applications received. 


• Support the organization of the awards ceremony. 


• Manage the travel and accommodation arrangements for the winners.


• Keep the project folder organized and have report documents ready. 


• Prepare a final report in presentation format.


• Assist with administrative processes and supplier purchases and payments for the program


• Ad hoc requests related to the awards 

Person Specification:

• Excellent organisation skills,  attention to detail, and managing several tasks at the same time


• Experience working with project management tools


• Experience coordinating a project, following deadlines and colleagues in the execution of their tasks


• Excellent written and spoken English


• Comfortable working with senior staff and stakeholders


• Thrives in a fast-paced environment and under tight deadlines, with the ability to reprioritise tasks within a few hours when necessary


• Ability to remain calm under pressure and adjust nimbly to changes of approach


• Comfortable with escalating challenges to other team members and upwards


• Excellent command of the tools in Word, Excel and PowerPoint (both in the Microsoft and Google suites), and Acrobat Reader


• Experience working for an international organisation is desirable but not required


• Experience working on Public Sector  is desirable but not required


• Speaking Spanish, Portuguese, French or Chinese is desirable but not required

Other Requirements:

Applicants must already have the right to work in the listed locations. Moderate travel will be required as part of the role. 

Reporting To: Executive Office Senior Project Manager

Term: Fixed Term Contract until 31st December 2025

Location: Bogota, Johannesburg, London, Rio de Janeiro

Salary: (Grade 6)Bogota COP 59,181,386, Johannesburg ZAR 340,598, London GBP £37,843, Rio de Janeiro (IC) USD 40,207 (gross per annum) 

Application Process:

Interested applicants should submit a curriculum vitae and a cover letter.

The closing date for receipt of applications is Wednesday 30th April 2025 at 5pm BST.C40 reserves the right to close this job opening before the closing date for applications so please do submit applications early.

To learn more about the work of C40 and our cities, please visit www.c40.org, follow us on Twitter @c40cities and like us on Facebook at http://www.facebook.com/C40Cities. 

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C40 is an equal opportunities employer.