Executive Administrative Assistant

Job Title: Executive Administrative Assistant

Job Overview:

We are seeking a versatile Executive Administrative Assistant to support senior management and play a critical role in the daily operations and administrative functions of our client's company. This role requires a proactive approach to maintaining systems, managing projects, and supporting key roles within the organization.

Work Schedule:

• Full-time, 40 hours per week, flexible hours across any US time zone.

Primary Functions:

• Executive Assistant: Provide comprehensive administrative support to senior management, including scheduling, travel coordination, and expense tracking. Manage daily operational needs like supply orders, subscription management, and internal event coordination.
• Journey Administrator and Guide Support: Act as the primary administrative contact for clients and guides, facilitating the program experience by coordinating logistics, managing client requests, and maintaining documentation.
• Operations Management: Innovate and maintain efficient processes and communication systems that uphold the integrity and excellence of the brand. Manage major company projects, ensuring timely completion and tracking deliverables.

Responsibilities:

• Assist senior management with administrative tasks, including travel planning and relocation activities.
• Manage communications through company email, handling inquiries and requests efficiently.
• Support the creation and execution of systems that enhance organizational efficiency.
• Engage with multiple departments and vendors to ensure the success of the program.

Required Experience and Qualifications:

• Proven experience in administration and project management.
• Ability to effectively work remotely and demonstrate exceptional executive function.
• Strong initiative, work ethic, and the ability to manage projects towards completion.
• Proficiency in managing healthy conflict and a flexible, team-player attitude.

Preferred Skills:

• Over 7 years of professional experience post-college.
• Tech-savvy with a willingness to learn new tools like Monday.com and Squarespace.
• Experience in a small business or startup environment is beneficial.

Language Requirement:

• Native level English proficiency.

Benefits:

• Payment in USD or Local Currency according to candidate's preference.

This opportunity is suited for a highly professional individual who is enthusiastic about learning and technology, capable of handling a variety of responsibilities, and committed to personal and professional growth within a dynamic environment.