Executive Assistant

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives.

Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Please visit our website: www.turnerandtownsend.com

We are seeking an experienced Executive Assistant to provide support to three senior Directors in our Sau Paulo office. This is an exciting opportunity for a tenured professional to thrive in this very senior position, partnering with our senior leadership as an integral member of the team.

The key elements of the role are:

• Dealing with incoming communication and correspondence on behalf of the board members
• Complex diary management, including across different time zones
• Engaging at a senior level in the industry (C suite level)
• Managing internal and external meetings arrangements including organizing meetings, note taking and minutes and follow up actions arising
• Internal and external communications content and publication on a number of media channels
• Managing internal systems and databases including the production of reports
• Production of high-quality graphical board reports
• Producing high quality documents in standard Microsoft suite
• Managing Teams channels and content
• Travel arrangements
• Managing expenses and time sheets
• Additional duties include but are not limited to:
• Having a presence in the office, welcoming new joiners and visitors
• Supporting with admin duties over periods of annual leave

Essential skills:

• Excellent written and verbal communication skills, fluent in Portuguese and English
• Excels in building relationships and working collaboratively within the team
• Proficient in Microsoft Office and experienced in providing support to others
• Experience of minute taking and organising Board meetings
• Excellent organisation skills and ability to prioritise with a strong commercial focus
• Ability to work under pressure and to tight deadlines
• Experience in complex diary management, liaising with clients and dealing with confidential material
• Proactively manage information on behalf of the Executives

Desirable skills:

• Proven Executive Assistant experience at Executive Board level
• Project Management experience
• An interest in the industry

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list or that have not followed due process. Any speculative or unsolicited CV’s will be treated as a direct application.

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Please find out more about us at www.turnerandtownsend.com/

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. 

Join our social media conversations for more information about Turner & Townsend and our exciting future projects: 

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Join our social media conversations for more information about Turner & Townsend and our exciting future projects: 

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.