Executive Assistant to CEO (Remote | South America | Bilingual Spanish/English)

Location: Remote (must be based in South America)
Type: Full-time
Compensation: $2,000–$3,500 USD/month (based on experience)
Schedule: Flexible working hours with strong overlap and responsiveness as needed
Tools: Google Workspace, Slack, Asana, Notion

About Workana

Workana is the largest freelance and remote work platform in Latin America, with a strong presence in Southeast Asia. Since 2012, we’ve been helping companies and entrepreneurs hire top talent to move projects forward. Today, more than 600,000 entrepreneurs, companies, and startups find talent on Workana, while we support 3 million freelancers in building independent careers.

The Role

Workana is seeking a high-caliber, highly experienced Executive Assistant to support the CEO & Founder and help keep priorities, communication, and execution running smoothly at the executive level.

This role will support the CEO & Founder ~70% of the time, with the remaining ~30% supporting two additional executives. We are looking for an assistant who has years of experience supporting senior leaders, thrives in a fast-moving environment, and brings strong judgment, structure, and discretion.

What You’ll Do

• Own executive calendar management, scheduling, and time-blocking across time zones
• Triage and manage inbound requests and follow-ups, ensuring priorities move forward
• Coordinate meetings, agendas, and action items; drive accountability and execution
• Create and maintain systems for tracking priorities and projects (Asana/Notion)
• Support executive workflows across Slack and Google Workspace with exceptional organization
• Coordinate travel planning and logistics when needed
• Act as a trusted gatekeeper—protecting time, focus, and decision-making bandwidth

What We’re Looking For

• 5+ years (or equivalent) experience supporting a CEO and/or senior executives in a startup or small-company environment
• Demonstrated ability to operate as a true executive partner: proactive, calm, and solutions-oriented
• Strong experience working fully remote and managing stakeholders across time zones
• Excellent written and verbal communication in English and Spanish (fluent in both)
• High proficiency in Google Workspace, Slack, Asana, and Notion
• Exceptional attention to detail, follow-through, and ability to prioritize in ambiguity
• Discretion and good judgment handling sensitive and confidential information
• Comfortable supporting multiple leaders

Benefits

• Paid Time Off: 4 weeks per year
• Stipends: Internet, Home Office and Cell Phone