Receiving and Dispatch Clerk

Company: Super Feeds Mill Inc.

Duties and Responsibilities

1. Receiving and Inspection:
   
   
   
   • Receive incoming materials and products, verifying the accuracy of quantities and quality.
   
   
   • Inspect deliveries for damages or discrepancies, and report any issues promptly.
   
   
   • Coordinate with suppliers and the quality assurance team to address concerns related to incoming materials, finished product and  product recalls. 
   
   
   
   


2. Coordination of Shipments:
   
   
   
   • Coordinate and schedule shipments, ensuring timely and accurate dispatch of feed mill products.
   
   
   • Prepare shipping documentation, including bills of lading, packing lists, and shipping labels.
   
   
   • Collaborate with logistics partners to optimize transportation routes and minimize shipping costs.
   
   
   
   


3. Inventory Transactions:
   
   
   
   • Maintain accurate and up-to-date records of inventory transactions.
   
   
   • Update inventory management systems to reflect incoming and outgoing materials.
   
   
   • Conduct regular cycle counts and physical inventories to reconcile system data with actual stock levels.
   
   
   
   


4. Collaboration with Suppliers and Logistics Partners:
   
   
   
   • Communicate with suppliers to coordinate delivery schedules and address any issues.
   
   
   • Collaborate with logistics partners to ensure smooth and efficient transportation of materials and finished products.
   
   
   • Build and maintain positive relationships with suppliers and logistics providers.
   
   
   • Any other duties assigned by the Inventory Manager or his designate.
   
   
   
   

Requirements:

1. Previous Experience:
   
   
   
   • Proven experience in receiving and dispatch roles, preferably in an industrial or feed mill setting.
   
   
   • Familiarity with the specific challenges of handling materials in a feed mill environment.
   
   
   
   


2. Knowledge of Inventory Management Systems:
   
   
   
   • Proficiency in using inventory management systems to record and track transactions.
   
   
   • Ability to navigate and extract information from databases and software used in inventory control.
   
   
   
   


3. Strong Organizational and Communication Skills:
   
   
   
   • Strong organizational skills to manage incoming and outgoing materials efficiently.
   
   
   • Effective communication skills to coordinate with suppliers, logistics partners, and internal teams.
   
   
   • Ability to prioritize and multitask in a dynamic work environment.
   
   
   
   


4. Attention to Detail and Accuracy in Record-Keeping:
   
   
   
   • Meticulous attention to detail in inspecting materials and preparing shipping documentation.
   
   
   • Accuracy in maintaining records and documentation related to inventory and shipments.