Salary :
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Remote Executive Assistant – Operations & Hiring based in Brazil.
This is a high-impact remote support role designed for a highly organized, systems-oriented professional who thrives in operational environments. You will work closely with an executive leader to bring structure, clarity, and efficiency across day-to-day operations, special projects, and hiring activities. Rather than traditional administrative support, this role focuses on building scalable systems, improving workflows, and strengthening operational visibility across the business. You will play a key part in designing and maintaining internal processes, managing data-driven reporting, and supporting recruitment efforts in a fast-paced, high-growth environment. The ideal candidate enjoys turning chaos into structure, working with tools and data, and enabling leadership to focus on strategic priorities. This position offers strong autonomy, continuous learning, and the opportunity to shape foundational business systems.
Accountabilities
- Support executive operations by organizing workflows, tracking tasks, and ensuring clear visibility across ongoing projects and priorities.
- Build, maintain, and improve structured systems in tools such as Notion to centralize task management, SOPs, meeting notes, and operational documentation.
- Assist in the development and documentation of scalable business processes, transforming informal workflows into structured, repeatable systems.
- Manage data collection, reporting, and performance summaries to support decision-making and operational oversight.
- Coordinate hiring and recruitment activities, including sourcing candidates, managing outreach, and maintaining structured candidate pipelines.
- Schedule interviews and meetings, ensuring smooth coordination across multiple stakeholders and time zones.
- Support email and communication workflows by triaging messages, drafting responses, and maintaining organized inbox systems.
- Track progress across team responsibilities and proactively flag risks, delays, or blockers to ensure accountability and execution.
- Continuously improve internal systems by identifying inefficiencies and implementing more effective operational solutions.
Requirements
- 3–4+ years of experience as an Executive Assistant, Operations Assistant, or in a similar operational support role.
- Strong experience in process documentation, workflow design, or SOP creation.
- Proven ability to manage data tracking, reporting, and structured project coordination.
- Experience supporting recruitment processes, including sourcing and candidate coordination, is highly desirable.
- Proficiency with productivity and communication tools such as Notion, Google Workspace (especially Sheets), Slack, LinkedIn, and calendar systems.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Excellent written and verbal communication skills with a high level of attention to detail.
- Ability to work autonomously, take initiative, and proactively identify operational improvements.
- Comfortable in tech-driven environments and quick to learn new tools and systems.
- Experience supporting founders or fast-moving teams is a strong advantage.
- High level of discretion and ability to handle sensitive or confidential information.
- Reliable technical setup, including a modern laptop, high-speed internet, and professional audio equipment.
Benefits
- Fully remote position with the flexibility to work from anywhere.
- Competitive salary based on experience (USD 1,000–1,600 range).
- Opportunity to work closely with senior leadership in a high-growth environment.
- Exposure to operations, hiring, and systems-building at a strategic level.
- Supportive and collaborative remote-first team culture.
- Learning and professional development opportunities.
- Potential performance-based bonuses.
- Paid time off (PTO).
- Health coverage (HMO) available after 3 months.
- International work experience in a fast-scaling business environment.
Your email job alert is now active!
