HubSpot Administrator

We are hiring a HubSpot Consultant to help improve and scale the way leads are managed across admissions and clinic operations for a U.S.-based university.

This is a hands-on, systems-focused role for someone who is strong in the technical and operational side of HubSpot. The main priority is to make HubSpot run smoothly as a reliable lead management engine, with clean data, effective workflows, and strong integration processes.

Responsibilities

• Manage and optimize HubSpot workflows, automation, and day-to-day system functionality
• Own data hygiene and help ensure lead data remains accurate, organized, and actionable
• Support the setup, improvement, and ongoing management of a two-way API connection between HubSpot and Campus Cafe
• Help build and improve HubSpot processes for both admissions and clinic lead management
• Support the implementation of HIPAA-compliant lead handling processes within HubSpot for clinic-related use cases
• Collaborate with internal stakeholders to improve lead flow, follow-up, and operational efficiency
• Help implement additional HubSpot capabilities over time, such as chat, texting campaigns, and other workflow improvements

• Strong hands-on experience with HubSpot, especially in workflows, automation, data management, and backend operations
• Experience managing data hygiene and building scalable lead management processes
• Experience working with APIs, integrations, or two-way system syncs between platforms
• Ability to troubleshoot operational issues and improve systems end-to-end with limited oversight
• Experience with HIPAA-compliant processes, healthcare-related systems, or other privacy-sensitive environments is a strong plus
• Experience with student information systems such as Campus Cafe is a plus, but not required
• English proficiency sufficient for regular collaboration with U.S.-based stakeholders

• Remote opportunity with a U.S.-based university
• High-impact role with ownership over important HubSpot and lead management processes
• Opportunity to help shape new systems and workflows from the ground up
• Strong collaboration with decision-makers and cross-functional stakeholders