Marketing Operations Coordinator

Job Type: Full-Time Remote

Time Zone: US Hours

Job Overview

We are seeking a highly organized and proactive EMEA DTC Marketing Administrator / Marketing Operations Coordinator to support the EMEA DTC Marketing Manager. This role is central to ensuring smooth execution across reporting, agency coordination, budget tracking, and go-to-market (GTM) calendar management—enabling consistent and high-performing marketing delivery across EMEA markets.

You will serve as a key operational partner to the marketing team, owning day-to-day coordination, documentation, and workflow management while acting as a reliable point of connection between internal stakeholders and external agencies. This is an ideal opportunity for someone who is detail-oriented, process-driven, and thrives in a fast-paced, cross-functional environment.

Key Responsibilities

Marketing Operations & Coordination

• Track action items from performance reviews and ensure timely follow-up with relevant stakeholders.
• Act as the day-to-day liaison between the DTC Marketing Manager, paid media agencies, affiliate partners, and internal teams.
• Track agency deliverables, milestones, and timelines to ensure on-time execution.

Meetings & Communication

• Schedule meetings, prepare agendas, capture meeting notes, and distribute clear next steps and timelines.
• Maintain consistent communication flow between internal teams and external partners.

Creative & Asset Management

• Manage creative and translation requests for paid media channels.
• Track progress, manage deadlines, and ensure timely delivery of assets to agencies.

Budget & Reporting Support

• Maintain budget trackers and media spend reports across channels and markets.
• Monitor spend and flag potential overspend or underspend risks to the DTC Marketing Manager.

GTM Calendar & Planning

• Maintain the EMEA GTM marketing calendar, ensuring launches, campaigns, and key moments are clearly documented and aligned.
• Coordinate timelines across marketing, creative, and agency partners to ensure continuity of execution.

Documentation & Process Management

• Organize project documentation, briefs, status updates, and reporting within shared systems.
• Ensure files, dashboards, trackers, and documentation are accurate, up to date, and easily accessible.

Skills & Competencies

• Highly organized with strong attention to detail and follow-through
• Strong written and verbal communication skills
• Comfortable managing multiple priorities and timelines simultaneously
• Confident working with spreadsheets, dashboards, and reporting tools
• Proactive problem-solver with a can-do, service-oriented mindset
• Collaborative and effective in cross-functional environments

Experience & Qualifications

• Bachelor’s degree in Marketing, Business, Communications, or a related field preferred
• 1–3 years of experience in a marketing, operations, or administrative support role
• E-commerce or digital marketing experience is a plus
• Experience working with agencies, creative teams, or project management tools is desirable but not essential