Virtual Assistant - Transaction Coordinator

We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise in transaction coordination to join our client's team and take their operations to the next level.

In this role, you will be responsible for performing various tasks, including:

• Manage real estate transactions from contract to close, ensuring accuracy and timeliness;
• Review, organize, and track all contracts and documents to ensure compliance;
• Coordinate with clients, agents, lenders, and escrow officers to ensure smooth closings;
• Keep detailed records and maintain organized digital files;
• Maintain timelines and follow up on critical dates and deliverables;
• Communicate professionally with all parties involved in the transaction;
• Use CRM systems, spreadsheets, and checklists to manage multiple files simultaneously;
• Prepare summaries and updates for management or team leads;
• Utilize transaction coordination tools, CRM software, and cloud-based systems (training provided);
• Support digital document management, data entry, and automation processes;
• Leverage ChatGPT or other AI tools for drafting and reviewing correspondence when appropriate;

• Bachelor’s degree required (preferred in Law, Business Administration, or English);
• Must live in South America;
• Excellent spoken and written English (professional and confident communication);
• Tech-savvy and comfortable learning new tools quickly;
• Exceptionally well-organized and detail-oriented;
• Strong analytical thinking and problem-solving ability;
• Friendly, professional, and works well in a collaborative environment;
• High level of ownership, accountability, and follow-through;

• Work from home;
• Payment in dollars per working hour (40-hour week);
• Starting salary between 4$ - 12$ per hour depending on your experience, with room for raises based on performance;
• A workplace that values its people;
• Professional development opportunities to grow your career;
• Be part of a supportive team that values your input and achievements;
• Referral bonus: If you refer a candidate, you will receive a $50 bonus once they’re hired by one of our clients;

Remember to upload your data in English, please. Including your resume.