Ships Agency Operator SA

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

• Main responsibilities
  Attend and board vessels as required and as directed by respective Manager, in accordance with our SOP and Customer Requirements.
• Responsible for the effective coordination of assigned port calls.
• Advice on selection of contractors for goods and services provided to principals, including submission of competitive quotations, as required.
• Ensure compliance with Port Services processes, standards and procedures, including correct use of the operating system (WASP).
• Ensure mandatory use of WASP as reporting tool in compliance with the SOP.
• Ensure proper monitoring of the vessel and attendance to any follow up enquiries.
• Ensure correct amount of pre-funding are received or the correct level of authority has approved any deviation, prior to performing the Port Call. Same to be ensured when additional funding required prior vessel’s sailing.
• Establish and maintain vessel’s files and ensure that all transactional systems are updated real time.
• Ensure proactive, efficient and timely communication at all times.
• Report leads, business opportunities and relevant port updates observed to Manager.
• Monitor and record expenses that arises during vessels’ port call.
• Proactively follow up, check and approve supplier’s invoices.
• Ensure cost effectively Vessel Operations.
• Comply with WPS PPE Standard when working in ports/onboard vessels.
• QHSSE matters in own function – use of TAKE 5 as appropriate.
• Provide input to improve the operational and cost efficiency of the port call
• Handle vessel clearance procedures dealing with system of authorities (e.g. Porto Sem Papel, Mercante, Port Authorities’ systems, among others) complying with rules and deadlines to grant a smooth port call for the vessels handled.
• Stablish a clear and proactive communication with customers and other stakeholders involved on vessel operations to anticipate, solve, and mitigate operational situations.