This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Site Management Associate based in Brazil.
This role offers the opportunity to support global clinical research projects by ensuring smooth site coordination, accurate documentation, and effective communication between study stakeholders.
You will act as a key connection point between clinical sites, monitors, vendors, and project teams, helping maintain high-quality study execution.
The position combines administrative expertise, regulatory awareness, and clinical research knowledge to support successful trial delivery.
You will contribute to the organization of essential study processes, from documentation management to site readiness and compliance activities.
Working in a collaborative international environment, you will help ensure that research projects progress efficiently and according to established standards.
This is an opportunity for a detail-oriented professional who enjoys coordination, problem-solving, and contributing to advances in healthcare.
You will gain exposure to diverse clinical projects while developing your expertise in a fast-paced global setting.
Accountabilities:
The Site Management Associate will provide operational support for clinical research projects by coordinating communication, documentation, systems, and site activities. The role requires strong organization skills, attention to detail, and the ability to collaborate with multiple stakeholders to ensure successful study execution.
- Serve as the main point of contact between site personnel and Clinical Research Associates (CRAs), supporting query resolution and Electronic Data Capture (EDC) completion.
- Coordinate communication between clinical sites, vendors, study supply teams, and project stakeholders.
- Support site readiness activities, including pre-study testing, facility qualification processes, and required assessments.
- Assist monitors with the completion and tracking of subject and site information within Clinical Trial Management Systems (CTMS).
- Monitor site issues, action items, and resolution progress through project management systems.
- Manage clinical supply activities, including ordering, receipt, inventory control, distribution, return, recall, and reconciliation processes.
- Support regulatory and ethics committee submissions, notifications, and compliance activities according to local requirements.
- Coordinate preparation and follow-up activities related to site audits, TMF reviews, and inspections.
- Maintain Trial Master File (TMF) documentation at site and country level, ensuring proper filing and document tracking.
- Prepare, distribute, and update Investigator Site Files (ISF) and related checklists.
- Organize and track initial and ongoing training activities for site teams using vendor-related systems.
- Monitor document management activities, including translation status and study documentation updates.
- Ensure appropriate safety information flow between investigative sites and project teams.
Requirements:
The ideal candidate has experience supporting clinical research activities, strong organizational abilities, and excellent communication skills. This professional should be comfortable managing multiple priorities while working collaboratively in an international environment.
- Bachelor’s degree or university degree in Health Sciences or a related field.
- Previous administrative work experience.
- Prior experience working in Clinical Research environments.
- Knowledge of local clinical research regulations and compliance requirements.
- Full professional proficiency in English and Portuguese.
- Proficiency in Microsoft Office applications.
- Strong planning, organization, and time management skills.
- Ability to work effectively in a dynamic, collaborative team environment.
- Excellent communication and stakeholder management skills.
- Strong attention to detail and ability to manage documentation accurately.
Benefits:
- Opportunity to work on international clinical research projects.
- Career development within the clinical research field.
- Exposure to diverse studies, processes, and healthcare innovations.
- Collaborative and multicultural work environment.
- Opportunity to develop new skills while supporting impactful medical research.
- Professional growth opportunities through hands-on experience and continuous learning.
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