Training Assistant - São Caetano do Sul

Role Purpose

The Training Assistant supports the planning, coordination, and administration of learning and development activities. This role helps ensure training programs run smoothly by providing logistical, administrative, and operational support to learners, facilitators, and stakeholders.

The ideal candidate is organized, detail-oriented, proactive, and enjoys working in a fast-paced, collaborative environment.

Key Accountabilities

Training Coordination & Logistics

• Support the organization of classroom and virtual training sessions.
• Coordinate training logistics, including meeting rooms, equipment, materials, and refreshments when required.
• Assist with the setup of training rooms and learning environments.
• Provide operational support during training sessions and events.

Training Administration

• Manage training registrations and participant communications.
• Maintain attendance records and training documentation.
• Update training trackers, reports, and learning records.
• Support the preparation and distribution of training materials.

Vendor & Operational Support

• Assist with purchase requests, quotations, and training-related orders.
• Support vendor onboarding and registration processes.
• Maintain training supplies and coordinate the shipment of materials when needed.
• Assist with processing expenses and administrative documentation.

Continuous Improvement

• Support the team in improving training processes and administrative practices.
• Contribute ideas to enhance the learner experience and operational efficiency.

Candidate Profile

Education & Experience

• Bachelor's degree completed.
• Previous experience in administrative support, customer service, events, coordination, or related areas is a plus.
• Experience in Learning & Development, Human Resources, or Training Administration is advantageous but not required.

Technical Skills

• Proficiency in Microsoft Office, including Excel, Outlook, PowerPoint, and Teams.
• Comfortable working with administrative systems and digital tools.
• Intermediate English - desirable

Core Competencies

• Strong organization and attention to detail.
• Effective verbal and written communication skills.
• Ability to manage multiple tasks and prioritize work effectively.
• Proactive and collaborative mindset.
• Customer-service orientation.
• Flexibility and willingness to learn.

Why Join

This is an excellent opportunity for someone looking to start or grow their career in Learning & Development. You will gain exposure to training operations, stakeholder management, and learning programs while working with a collaborative team that supports employee growth and development.

Working scheme: 3 days per week onsite - São Caetano do Sul/BR.

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